Executive Events Coordinator Jobs in New York

-Solid office management / workplace environment knowledge

-Candidate must have strong time management, attention to detail, and analytical skills,

-Pre, onsite and post event logistical management

-Key stakeholder for G-Cal calendar management for internal event space

-Management of event statistics and ad hoc reporting

-Management of all ticketing system incoming requests using a sense of strong customer service and urgency

Ability to interface and collaborate in a complex matrix management environment.

Coordinate, manage and drive special projects and initiatives with other departments, teams and/or organizations at the direction of the Executive.

Prepare, manage, and update spreadsheets, reports, binders, meeting minutes and other reference materials to help prepare for meetings and projects.

Identify conflicts, flags problems for possible interventions and reconcile/correct course as appropriate. Ascertain which events require Manager’s presence.

Maintain and manage Outlook contacts for Executive, MP, Partner, or Manager.

Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol. Have strong knowledge of various players.

·Bachelor’s Degree with minimum two years of administrative experience, preferably in a nonprofit organization

·Organized; ability to manage multiple priorities and competing deadlines while maintaining attention to detail

·Excellent written and verbal communication skills

·Ensure that the President has all necessary information and documents to support successful appointments and upcoming deadlines

·Other duties as they arise

·Mature, professional and poised; able to build and maintain strong, collegial relationships

At least 2+ years of experience in a fast paced environment as an Executive Assistant supporting senior executives

Startup or small business experience is a plus

Excellent written and verbal communication skills

Ability to multitask, manage priorities, and anticipate potential problems before they arise

Provide day to day support to Senior Leaders across all administrative functions

Exercise ultimate discretion and sensitivity with private company info - trust and discretion are key