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Executive Assistant And Office Manager Support Jobs in Maine

Office Manager And Executive Assistant
By Gritstone Oncology At , Boston, Ma $90,000 - $150,000 a year
2+ years office management experience required; biotech or pharmaceutical office/lab experience preferred.
Partner with Property Management, EHS Consultant, Facilities, and IT to ensure effective office operations and compliance.
Organize in-house and off-site meetings. Responsibilities include handling logistics, materials, correspondence with attendees, scheduling, and coordination of overall meeting/event.
Manage schedules and multiple calendars.
Manage contract and price negotiations with office vendors and service providers.
Partner with HR Business Partner to ensure worksite, office activities, and site-specific benefits enhance Gritstone’s culture.

Are you an experienced Executive Assistant and Office Manager looking to support a dynamic team? We are looking for a motivated individual to join our team and provide administrative and organizational support to ensure the smooth running of our office. If you have excellent communication and organizational skills, then this is the perfect opportunity for you!

Overview Executive Assistant and Office Manager Support is a professional role that provides administrative and operational support to executive-level personnel and office management. This role requires a high level of organization, communication, and problem-solving skills. Detailed Job Description The Executive Assistant and Office Manager Support is responsible for providing administrative and operational support to executive-level personnel and office management. This includes providing assistance with scheduling, travel arrangements, meeting coordination, and other administrative tasks. The Executive Assistant and Office Manager Support will also be responsible for managing office supplies, equipment, and facilities, as well as providing customer service and support to office personnel. Job Skills Required
• Excellent organizational and communication skills
• Ability to multitask and prioritize tasks
• Proficiency in Microsoft Office Suite
• Knowledge of office management procedures
• Ability to work independently and as part of a team
• Ability to maintain confidentiality
• Excellent customer service skills
Job Qualifications
• Bachelor’s degree in Business Administration or related field
• At least 3 years of experience in an administrative or office management role
• Knowledge of office management software and systems
• Ability to work in a fast-paced environment
Job Knowledge
• Knowledge of office management procedures
• Knowledge of office management software and systems
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
Job Experience
• At least 3 years of experience in an administrative or office management role
• Experience in customer service
• Experience in managing office supplies, equipment, and facilities
Job Responsibilities
• Provide administrative and operational support to executive-level personnel and office management
• Manage office supplies, equipment, and facilities
• Schedule meetings, travel arrangements, and other administrative tasks
• Provide customer service and support to office personnel
• Maintain confidentiality of sensitive information
• Assist with other administrative tasks as needed