Executive Adminstrative Coordinator Jobs in New York

Ability to interface and collaborate in a complex matrix management environment.

Coordinate, manage and drive special projects and initiatives with other departments, teams and/or organizations at the direction of the Executive.

Prepare, manage, and update spreadsheets, reports, binders, meeting minutes and other reference materials to help prepare for meetings and projects.

Identify conflicts, flags problems for possible interventions and reconcile/correct course as appropriate. Ascertain which events require Manager’s presence.

Maintain and manage Outlook contacts for Executive, MP, Partner, or Manager.

Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol. Have strong knowledge of various players.

·Bachelor’s Degree with minimum two years of administrative experience, preferably in a nonprofit organization

·Organized; ability to manage multiple priorities and competing deadlines while maintaining attention to detail

·Excellent written and verbal communication skills

·Ensure that the President has all necessary information and documents to support successful appointments and upcoming deadlines

·Other duties as they arise

·Mature, professional and poised; able to build and maintain strong, collegial relationships

Proven time management and organizational skills and an exceptional ability to pay attention to detail in a fast paced, multi-tasking environment

Extensive experience with calendar management, travel planning (including domestic and international travel), and expense reports

Assist senior executives with calendar management and meeting coordination

Manage multiple task lists, seeing tasks through to completion, often under tight deadlines

Previous experience in an agency administrative support role to a senior-level leader is a plus

Must possess strong administration/office skills including business etiquette, answering phones, and fielding requests (ability to act as a “gate keeper”)