Evidence Based Services Administrative Assistant Jobs

Works with Managers and Directors to develop and maintain daily coordination of clinical referrals and maintain associated spreadsheets.

Administrative clinical duties within EHR including: data entry, opening charts, coordinating referrals and running reports.

Other duties and/or responsibilities may be assigned by supervisor.

1+ to 3 years of position related experience required.

Proven ability to manage multiple tasks while meeting various deadlines.

Manage and execute tasks in a professional manner (grammar/spelling, etc.)

Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices and procedures

Good organizational, human relations, and communication skills and to work under pressure and/or with frequent interruptions

Responds to request for information made from the public, parents, staff, and or other interested parties.

Answers routine questions; directs callers/visitors to appropriate location or staff member.

Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and or other related information to ensure accuracy and completeness.

Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.

Must possess skills to operate standard office and computer equipment, data management, organizational and budgeting skills.

Supports the development, implementation, and management of health and wellness programs, complying with all Association standards and safety procedures.

Related degree or relevant experience preferred.

Obtain and remain compliant with all certifications and standards assigned by YMCA of the USA and the AMA YMCA.

Should have experience in recruiting, marketing, outreach, motivating others, and must understand relationship development.

Must have strong written and verbal communication skills.

Efficiently manage the scheduling administrative tasks, including creating, updating, and distributing school schedules, data entry, and record keeping.

Proficiently handle scheduling and calendar management for staff, meetings, events, and activities.

Proficient in scheduling and calendar management.

Prior experience in an educational setting is a plus.

Previous experience in administrative or clerical roles is preferred.

Applied Behavioral Analysis (ABA) agency experience preferred, not required

Excellent time and organizational skills

Excellent oral and written communication skills

BenefitHub state employee discount program

Remote work arrangements for eligible positions

Inputs data specific to the Jail Based Restoration program referrals, admissions, and discharges in a database/spreadsheet

Responsible for determining which documentation is appropriate to disseminate to our vendors and when responding to requests

Strong organizational and time management skills

General knowledge of payroll procedures, tax legislation, and accounting practices

Excellent written and oral communications skills

Cooperation with a team of global professionals that includes the COO, CTO, CEO, HR Manager, and Customer Support Manager

A degree in accounting, business, or a related field

Administrative support related to payroll and tax issues

Collaborates with colleagues across disciplines regarding the conduct of research and utilization of research findings in practice and education.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

Physical Requirements and Working Conditions

Compensation is based on the level and requirements of the role.

Accepts substantial and continuing responsibility for directing/managing an integrated research program.

Keeps abreast of research and relevant clinical information to identify research needs and implement changes in policy and practice.

Plans and executes smooth transition of responsibilities to support staff and management teams at completion of project.

Administers and coordinates change schedules with department staff, and management teams, other departments, other entities, and vendors as indicated.

Ensures user acceptance of changes based on functional requirements.

Estimates and controls project fiscal requirements.

Required 2 years business, project, and/or healthcare experience

A bachelor's degree may substitute for two (2) years of work experience