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Administrative Assistant Job Jobs in New York

Staff Assistant (Tjo).G5 (Temporary Job Opening)
By United Nations OCHA At New York, United States
Professionalism – Knowledge of general office and administrative support including administrative policies, processes and procedures.
Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.
Attends meetings, prepares minutes, monitors follow-up activities.
Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
Staff Assistant [Tjo].G5 (Temporary Job Opening)
By United Nations OCHA At New York, United States
Performs travel arrangements for senior officials and delegation as needed, including liaising with all relevant internal and external stakeholders.
Provide assistance in the coordination of service-wide activities (meetings, trainings, etc.), special projects and events.
Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
Assists in preparation of presentation materials using appropriate technology/software.
May provide some specialized support to unit (e.g. technology support, editing, desktop publishing etc.)

Are you looking for an exciting opportunity to be part of a dynamic team? We are looking for an Administrative Assistant to join our team and provide administrative support to our staff. This is a great opportunity to work in a fast-paced environment and gain valuable experience. If you are organized, detail-oriented, and have excellent communication skills, we want to hear from you!

Detailed Job Description of Administrative Assistant Job The Administrative Assistant job is responsible for providing administrative support to the organization. This includes providing clerical and administrative support to the staff, managing office supplies, and helping to coordinate office activities. The Administrative Assistant job requires excellent organizational and communication skills, as well as the ability to multitask and prioritize tasks. Job Skills Required
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Excellent customer service skills
• Ability to work independently and as part of a team
• Attention to detail
• Ability to handle confidential information
Job Qualifications
• High school diploma or equivalent
• Previous administrative experience
• Knowledge of office procedures and protocols
• Ability to work under pressure and meet deadlines
Job Knowledge
• Knowledge of office equipment and software, such as Microsoft Office Suite
• Knowledge of office procedures and protocols
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
Job Experience
• Previous administrative experience
• Experience in customer service
• Experience in data entry
• Experience in filing and organizing documents
Job Responsibilities
• Provide administrative support to the staff
• Manage office supplies and equipment
• Assist in coordinating office activities
• Answer and direct phone calls
• Greet and assist visitors
• Maintain filing systems
• Prepare and distribute correspondence
• Prepare reports and presentations
• Schedule meetings and appointments
• Process incoming and outgoing mail
• Monitor and respond to emails
• Perform data entry tasks
• Assist with special projects as needed