Word Processing Specialist Jobs

Our client, a well-regarded law firm with offices in NYC and Newark, NJ seeks to hire a Word Processing Specialist to work on-site in its Newark, NJ office.

The Word Processing Specialist will act as the first point of contact for users seeking word processing assistance and/or document problem resolution. The position requires an advanced level of familiarity and knowledge with technology and with a willingness to learn rapidly. A professional, personable demeanor is essential and with a dedication to customer service. The successful candidate will be self-motivated, flexible and willing to go the extra mile to solve problems. Advanced communication and people skills are critical to success.

Responsibilities:

• Facilitating the creation/editing of Table of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking
• Knowledge and competence for In-Person/Virtual Notarization
• User support and customer service. Providing technical assistance via e-mail, phone, helpdesk ticketing system and in-person;
• Document production and editing utilizing Windows10, Office 2016, Office 365, iManage, Word, Excel and PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, Aderant, and similar software;
• Printing of complex documents;
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm’s styles and guidelines;
• Perform duties of department secretary when requested or required by department operations.
• Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY
• Data entry using various software applications and/or transcripts of analog/digital dictation; (BigHand)
• Assist with Applications Upgrade testing and recommendations.

Skills Required:

• Strong organizational and interpersonal skills;
• Minimum of 5 years law firm secretarial and/or word processing experience.
• Strong problem-solving skills;
• Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Office 2016, Office 365, iManage);
• Strong oral and written communication skills;
• Strong Customer Service Skills;
• Ability to quickly learn new technology and develop computer skills as required to meet users questions.
• Ability to multi-task, effectively meet deadlines;

Salary range: 90K - 95K

Hours: Monday through Friday - Non-Exempt