Wholesale Office Staff Jobs

We are a cosmetics wholesale company that prides itself on delivering beauty & personal care products to businesses across the beauty sector. Our commitment to excellence and customer satisfaction has earned us a reputable position in the market. As we continue to grow, we are seeking a dedicated Wholesale Office Staff member to join our team and contribute to our continued success.
Job Summary: As a Wholesale Office Staff member, you will be an integral part of our wholesale operations, supporting various administrative and office-related tasks. Your role will involve assisting in order processing, managing inventory, providing customer support, and ensuring smooth office operations. Your attention to detail and effective communication will be essential in maintaining our efficient workflow and delivering exceptional service to our clients.
Key Responsibilities

• Inventory Management: Monitor stock levels, coordinate with the warehouse team, and update inventory records.
• Billing and Payments: Assist in the invoicing process, track payments, and communicate with the finance department as needed.
• Data Entry: Maintain accurate records of wholesale orders, inventory, and customer information in our database.
• Documentation: Prepare and organize necessary paperwork, including invoices, packing lists, and shipping labels.
• Shipping: Coordinate with shipping partners to ensure timely delivery of orders to clients.
• Team Collaboration: Work collaboratively with colleagues to achieve departmental goals and contribute to a positive work environment.
• Order Processing: Assist in processing wholesale orders accurately and in a timely manner.
• Sales Support: Collaborate with the sales team to generate quotes, process sales orders, and update customer accounts.
• Customer Support: Engage with wholesale clients professionally to address inquiries, provide order updates, and resolve any issues.

Requirements

• Positive Attitude: A positive and enthusiastic demeanor, focused on delivering excellent service.
• Attention to Detail: Strong attention to detail to ensure accuracy in order processing and data entry.
• Problem-Solving: A proactive approach to solving challenges and finding solutions.
• Adaptability: Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Experience: Prior experience in an office support role is preferred but not mandatory.
• Communication Skills: Effective written and verbal communication skills for interacting with clients and internal teams.
• Tech Proficiency: Basic knowledge of Microsoft Office suite (Word, Excel, Outlook) and ability to learn new software.
• Team Player: Willingness to collaborate with colleagues and contribute to a cohesive team atmosphere.

Benefits: 401k After 1 year of employment with us.
Hours
Monday - Thursday 8 AM - 5 PM
Friday - 8 AM - 2 PM
Compensation: From $15.00 to $17.00 per year