Vital Records Registrar - Bilingual

Posting Date

06/21/23

Application Deadline

06/26/23

Pay Range

$18.50 - $26.00 per hour

The pay range listed above reflects the FULL pay range for this position. The expected ENTRY pay range is $18.50 - $22.25 per hour, based on qualifying experience and equity within Maricopa County.

This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Health

About The Position

As a Vital Records Registrar, you will register, correct and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements.

About Us

Come work for Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH's mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Proud to Offer

• Opportunities for growth and development within Maricopa County
• Exceptional work-life balance
• Pet Insurance
• Tuition reimbursement
• Low-cost, high-value healthcare for you and your qualifying dependents
• Work with a greater purpose
• Click here for more information: https://www.maricopa.gov/5284/Why-Work-Here
• Paid vacation, sick, and parental (birth/adoption) leaves
• Enrollment in Arizona State Retirement System
• Pay differential for bilingual speakers

We Require

• High school diploma or GED
• Two years of office, administrative, or clerical experience
• Bilingual - Spanish and English
• Post-secondary education may substitute for experience requirements on a year-for-year basis

We Also Value

• Experience working with U.S. vital records/registration
• Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire
• Experience working with medical records or in a health-related field, including mortuary science

Job Contributions

• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies
• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance
• Apply the appropriate Arizona Revised Statutes, Arizona Administrative Codes policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates
• Efficiently and accurately addresses high volume customer inquiries received in person, telephonically, via the web and provides daily activity reports of all vital registration activity to management
• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules
• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases
• Maintain, reconcile, and update funeral home charge accounts financial invoices and accepts various payment tender for services rendered, balances cash drawer, and reconciles paperwork daily
• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process
• Apply specialized working knowledge to register live birth, stillbirth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary
• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity

Working Conditions

• A valid Arizona driver's license by the time of hire
• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
• Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency
• May be asked to work at a different satellite location as needed
• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

Selection Procedure

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Only the most qualified candidates will be considered

Maricopa County is an equal opportunity employer.

Apply Now!