Virtual Executive Assistant For Our Marketing Company

We are looking for a part-time (10-15 hours per week) individual contractor with proven experience performing general administrative and marketing tasks.We are looking to grow fast with the right team so hours may become fulltime within the next few months.

THIS POSITION IS NOT FOR ANYONE WHO HAS OTHER CLIENTS OR THEIR OWN BUSINESS.

You will be assisting a small team offering support on company initiatives, primarily related to marketing. The ideal candidate should have strong writing and organizational skills, be well-versed with social media management practices and related tools, be comfortable using website design tools for tasks such as posting/editing content, creating landing pages, etc. We would expect the Virtual Assistant to meet regularly (via Zoom).

Job Responsibilities

A successful candidate for this position will be able to perform tasks, including but not limited to:

• Assist in executing marketing strategy.

• Work with team to manage company initiatives.

• Making calls on our company and our clients behalfs

• Taking care of personal one off tasks for our CEO

• Maintain and adhere to timelines for various initiatives (usingclickup/trello).

• Making sure our team hits deadlines.

• Assist with developing social media content.

• Set up forms, pop-ups, and/or landing pages for internal promotions such as lead magnets and webinars (using OptinMonster and/or LeadPages, often in combination with Zapier for integration with other platforms).

• Create social media/promotional images (e.g., Canva)

• Post regularly to various social media channels.

• Post (already created) content to website (currently managed in WordPress) following publishing guidelines.

• Input and schedule emails as needed using tools such as ActiveCampaign.

• Help monitor and respond to support e-mails from subscribers/users.

• Attend regular meetings with team via Zoom.

Job Requirements

• High School diploma or GED certificate

• Associate or bachelor’s degree in marketing, business or a related field a plus

• 1-3 years experience in marketing, administrative/virtual assistant role, or equivalent education

• Proficiency with Google as well as Excel and Word

• Experience with social media platforms (Facebook, Twitter, LinkedIn, Instagram, YouTube)

• Basic knowledge of designing on Canva or a similar design tool

• Prior experience with landing page and form design tools such as OptinMonster and LeadPages

• Experience using Zapier to create integrations between different platforms (optional but preferred)

• Prior experience working with e-mail marketing and automation platforms like ActiveCampaign

• Prior experience with WordPress or similar Web-based content management system

• Strong written and oral communication skills (writing samples may be requested)

• Self-driven, committed team player

Applying

When applying, please:

• Briefly describe how your prior experience makes you an ideal candidate for this job (the more specific the better.)

• Indicate any restrictions on your availability on a day-to-day basis or over the longer term. Our expectation is that this will be a long-term relationship.

• Indicate your standard rates.

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the

Marketing Executive Assistant position.”

In the body of the message, please write me a 15-sentence email including:

● Two-sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”

● Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a

virtual executive assistant (please include the number of years of experience you have) and your

experience with email and calendar management and other tasks relevant to this position. (black

font, Verdana, 3 sentences)

● Paragraph #2: Tell us about your experience with accounts receivable and accounts payable. In

addition, if you have experience with procurement ordering and invoicing, let us know here. (red font,

Verdana, 3 sentences)

● Paragraph #3: On a scale of 0-10, rate your proficiency with Google and Quickbooks/wave. If you know

any of the other tools mentioned in the job posting, tell us here. Let us know your strategy for

learning and mastering new tools. (blue font, Verdana, 3 sentences)

● Paragraph #4: If you are/are not currently working (if you are working please indicate when you’ll be

available to start this position if hired), where you see yourself in three years, and why you’d be a

great Executive Assistant to Stephanie. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

● a closing salutation including your name, email address, and phone number. If you have a LinkedIn

profile, please include that as well.

Be sure to attach a resume. Thanks!

• We will follow up to schedule an interview with candidates whose applications indicate that they are a good match for the position.