Utility Coordinator Jobs

Description
Location: This resource can be located in Irvine, CA or Seattle, WA. This will follow the hybrid schedule of 3 -4 days per week on-site.
Position Summary
The Utility Relations Coordinator is responsible for receiving documentation from various teams from within to support permit applications to utility, municipal, and other permitting entities. Reviewing this documentation and filing for appropriate permits needed to complete the construction job. Once submitted, payment, management, and tracking of these permits until completed and providing and follow-up to the permitting agencies that are necessary. Supports a team (Region, District, Area, or Functional group) with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates, and monitoring deadlines, providing regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).
Essential Job Functions
Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third-party management systems.
Creates and distributes correspondence relevant to the team, project, or program (internal and external).
Assists with administrative preparation for various meetings.
Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
Provides ad hoc reports as requested.
Provides Additional Administrative Support As Required.
Prepare and submit for purchase orders and processing of contractor invoices
Various Office management functions such as supply ordering, package shipment, office vendor coordination and payment (garbage, utilities, coffee, etc.).
Event preparation & coordination
Complete pole/conduit application forms to submit to various utilities (Telephone, Electric, Cable) and Cell Tower owners.
Extensive use of various software, internet research for applying to utilities, co-ops, etc.
Complete NODE Applications for power and equipment.
Follow up with all municipal & utility offices on status of applications
Receive, verify, and pay field survey and approved make-ready bills associated with conduit/pole applications.
Follow-up after construction by submitting job completion forms to utilities.
Keep accurate up-to-date records, files and contact lists to make all status information available.
Complete special projects as assigned
General office duties (filing, scanning, copying, other duties as assigned)
Contribute to overall team effort and assist other directs of the Supervisor and Manager of the department
Education/Certifications
High school diploma or equivalent
Experience/Minimum Requirements
Associate degree or equivalent work experience preferred
One (1) to three (3) years in a general business environment with project coordination and/or administrative support experience preferred
Other Skills/Abilities
Computer skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
Excellent organizational/administrative skills
Strong interpersonal skills
Strong Excel, Visio, Word, and PowerPoint skills
Ability to thrive in a dynamic problem-solving environment
Ability to multi-task in a fast-paced environment
Customer service orientation with a strong problem-solving approach
Strong communication skills