Travel Coordinator Jobs

The Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations, following company policies and approval processes.

RESPONSIBILITIES:

• Performs other related duties as assigned
• Maintain travel records and approvals
• Use Vialto resources to stay abreast of current travel requirements and restrictions
• Act as an internal consultant for managers and project managers to understand travel advisories, entry requirements and other issues that would impact travelers
• Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff
• Identify opportunities to streamline and/or create scalable, global processes; work with stakeholders to create, document, implement, and educate on new processes
• Serve as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns
• Coordinate credit card processes, requisitions, credit limits, distribution, and replacements
• Ensure compliance and provide coaching for travel and expense policies to all travelers
• Assist travelers with Vialto application to obtain travel letters, Visa’s etc.
• Obtain approvals from leadership for travel requests and expenses that exceed established limits
• Attend Corporate travel meetings and cascades appropriate information
• Write travel letters for employees to cross borders
• Advise travelers of and assist with any need for specialized travel documents such as visas, special permits, passports, immigration
• Research and compare available travel and hotel accommodations to identify the best available option for each travel need
• Negotiate local agreements with hotels, transportation agencies
• Support travelers with any issues (may occur outside of business hours)

QUALIFICATIONS:

• Previous training and experience with Concur or similar travel software highly preferred
• Bachelor’s degree in hospitality management or similar is preferred
• Must have a minimum of two years of travel booking experience in a fast-paced environment