Travel And Event Coordinator

CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION

Travel and Event Coordinator - San Jose, CA

The Travel and Event Coordinator plans and manages Association events, conferences and meetings; coordinates arrangements for food, travel, housing, A/V rental and logistics; and works with members, staff and third parties to schedule and confirm arrangements.

The Coordinator provides on-site management of events, logistics and service to attendees, negotiates cost and scope of deliverables with service providers, and may assist with department presentations of Member Benefits’ services.

The Member Benefits Department recruits members; promotes discount purchasing programs, merchandising and e-commerce services; coordinates humanitarian assistance, offers insurance benefits and retirement counseling; and plans large scale events and arranges travel services for members and staff.

Examples of duties - Typical duties may include, but are not limited to, the following:

• Arranges food, housing, and travel reservations
• Prepares, manages budgets
• Answers questions, provides information, and resolves problems
• Prepares Board agenda items on travel services
• Audits and reports travel activity
• Makes department presentations
• Establishes and maintains corporate accounts with airlines, hotels facilities, travel agencies and vendors
• Participates in pre-registration activities, décor and set-up
• Other duties as assigned
• Writes correspondence, questionnaires, reports and customer evaluations of service
• Evaluates proposals for programs, services, costs and deliverables
• Collects, tabulates, edits data, and distributes analysis or results
• Negotiates contingencies, rates and/or contracts for services, in compliance with purchasing procedures and subject to legal review and approval
• Administers frequent flyer programs
• Writes, edits articles for publications
• Approve bills and expenses and assign budget codes for classifying and monitoring expenses
• Plans, coordinates and manages Association conferences, events and meetings
• Provides on-site management of conferences and workshops

Experience

• Three (3) years’ experience in event planning and/or travel field or industry
• Additional appropriate experience may be substituted for educational requirement on a year for year basis

To apply:

CSEA represents over 250,000 members who work in 750 school districts in California. Our members are para-educators, administrative staff, food service, bus drivers and employees in IT, grounds, maintenance and operations.

CSEA is the largest independent classified school employees’ union in the AFL-CIO. We have 12 offices in California with approximately 300 dedicated employees. A list of offices and locations is on our website.

We offer outstanding salary and benefits and an exceptional place to work. The annual salary range for the Travel and Event Coordinator is $78,043 - $96,682. Starting salaries are typically at the first step on our salary range, although consideration may be given for candidates with exceptional qualifications and experience. Additional benefits include 18 paid holidays, 3 weeks’ vacation to start and 5 weeks after 7 years, medical benefits for you and your family, life insurance coverage and a pension plan. This position is in a bargaining unit covered under a collective bargaining agreement.

When you apply, send your resume and cover letter to www.csea.com/careers. Explain why your energy and experience uniquely qualifies you for this position and why you want to work for CSEA.

Questions? Contact HR at [email protected].

CSEA requires all employees be fully vaccinated and boosted except where barred by disability or religious objection.

CSEA is proud to be an equal opportunity employer, committed to building and supporting a diverse workforce.

This is an exempt position under the Fair Labor Standards Act.

EOE/AA