Title/Escrow Clerk Jobs

We are seeking a detail-oriented self-starter to join our Title Team assisting our owners with making changes to their ownership. This Title Clerk position will perform duties such as reviewing estoppels and clearing simple title commitment requirements. Title Commitment requirements may include request for satisfactions, certifications of trust or same name affidavits. Experience with reviewing real estate contract, closing or loan documents is preferred, but not required. We are a fast-paced environment, so this job is perfect for someone who likes to stay busy and a little bit of a daily challenge.
POSITION SUMMARY
Perform all tasks related to advanced real estate closing of vacation ownership involving deeded property, right to use, and financed sales. Ensure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation. Ensure that signed contract paperwork is accurate and contains all necessary information and documentation. Determine the validity of contract and closing documents in accordance with established guidelines. Conduct reviews of documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate. Perform general office duties (e.g., filing, sending emails, typing, faxing, and copying).
Follow all company safety and security policies and procedures, report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets. Anticipate and address owners’ service needs. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings. Enter and locate work-related information using computers. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested.
CRITICAL TASKS
Closing Documentation
Review documents such as Trust Agreements and corporate documents to determine the individual authorities,
provisions, and requirements outlined to purchase and/or encumber real estate.
Review and audit executed real estate documentation (inclusive of cash and financed) for correctness and
acceptability prior to closing.
Verify the accuracy of all new owner information.
Respond to internal and external requests for information regarding closing disbursement, issuance of checks,
preparation of affidavits to Escrow Agent to release funds and preparing and distributing reports to appropriate parties.
Determine validity of contract and closing documents in accordance with established guidelines.
Office Equipment
Transmit information or documents using mail, scanner, or facsimile machine.
Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals.
Keep office equipment in working order and contact service representatives to correct problems with office
equipment, including following-up so that problem is corrected.
Maintain office areas (e.g., cubicles, storerooms, conference rooms, etc.), including calling housekeeping and maintenance when needed.
Computers/Software
Use computer systems and software packages to input, access, modify, store, or output information
Enter and retrieve data from computer systems using a keyboard, mouse, or trackball.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Communication
Monitor and respond to inbound customer, client, and communications via email, voicemail, etc. in a timely manner.
Speak to customers and co-workers using clear, appropriate, and professional language.
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to maintain accuracy and completeness.
Talk with and listen to other employees to effectively exchange information.
Working with Others
Support all co-workers and treat them with dignity and respect.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Physical Tasks
Enter and locate work-related information using computers.
Read and visually verify information in a variety of formats (e.g., small print).
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Policies and Procedures
Maintain confidentiality of proprietary materials and information.
Protect the privacy and security of customers and coworkers.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested.
CRITICAL COMPETENCIES
Personal Attributes
Integrity
Dependability
Positive Demeanor
Presentation
Initiative
Stress Tolerance
Adaptability/Flexibility
Interpersonal Skills
Teamwork
Customer Service Orientation
Diversity Relations Communications
Telephone Etiquette Skills
English Language Proficiency
Communication
Writing
Listening
Applied Reading
Organization
Detail Orientation
Multi-Tasking
Time Management
Planning and Organizing
Analytical Skills
Computer Skills
Learning
General Administration
Typing
Filing
Computer Software
Microsoft Office
PREFERRED QUALIFICATIONS
Education High school diploma/G.E.D. equivalent
Related Work Experience 1 year related experience.
Supervisory Experience No supervisory experience is required
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