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Specialist, Document Services Jobs

Company

Weil, Gotshal & Manges LLP
Address , Silicon Valley
Employment type FULL_TIME
Salary $90,000 - $100,000 a year
Expires 2023-10-10
Posted at 9 months ago
Job Description
Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Performs a variety of document processing functions in Firm-supported applications to produce documents for attorneys according to established policies and procedures. Observes confidentiality of client matters.
Primary Responsibilities and/or Essential Functions
  • Uses legal-specific features (Table of Authorities, Cross-Referencing, Indexing) to produce documents.
  • Drafts, edits and prints standard legal documents from a variety of input sources.
  • Is accountable for, and tracks time worked on jobs using Firm’s job tracking software.
  • Designs and produces complex spreadsheets, charts, presentations.
  • Work occasionally requires more than 35 hours per week to perform the essential duties of the position; may require irregular hours.
  • Works one-on-one with attorneys when required.
  • Transcribes data from multiple sources.
  • Provides support for closings.
  • Any additional responsibilities as required by management.
  • Converts documents from multiple formats including OCR and PDF.
  • Designs and utilizes macros, templates and advanced features to produce and revise documents efficiently.
Knowledge Skills and Ability
  • Ability to multi-task while working in a fast-paced, at times stressful, environment
  • Possess excellent reading, grammar, punctuation and spelling skills.
  • Strong focus on customer service and follow-up
  • Must be able to type a minimum of 65 words per minute
  • Possess advanced knowledge of Microsoft suite (Word, PowerPoint and Excel), Adobe, email systems and legal-specific software. Design/graphics experience a plus
  • Strong interpersonal skills and ability to function in a team environment. Ability to proofread typed material for grammatical, typographical or spelling errors.
  • Complete knowledge of computer systems and ability to operate standard office equipment such as multi-functional devices (MFDs) photocopiers, printers, scanners and transcription equipment.
  • Approximately two to five years experience as a document services specialist in a large law firm or corporate environment
  • Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
Estimated salary range is $90,000 - $100,000
Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Weil offers a competitive compensation package. Benefits include medical, dental, vision, PTO, long term disability, life insurance, flexible spending plan, 401K plan, potential merit bonus at end of year, on-site gym and bistro. All decisions affecting employment at Weil, Gotshal & Manges, LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, veteran’s status or any other legally protected status.
Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.