Site Administrator/Document Control

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/5828114
The ideal candidate is a self-motivated professional with experience in providing Site Administrative and Document Control support to Construction teams. Document Controller will register all project documentation, including identification, classification, electronic filing, retrieval, and distribution using project Electronic Document Management System (EDMS) in accordance with project and site processes and communicating and promoting Document Control processes and best practices.
General duties as Project Administration may include but are not limited to producing site progress reports,assisting and or arranging of project travel bookings, reporting into cost control and such other duties as may be assigned and required.
Site Administration

• Organize travel arrangements including flights, car rentals or airport transfers, accommodation, securing and furnishing properties as required.
• Proficient in organizing site meetings and invitations by the Construction Team and various stakeholders as required.
• Procuring and maintaining of site office equipment and supplies.
• Complete a high-volume of data entry.
• All administrative work for the project and not limited to; assist in typing up and formatting of site documents not limited to specification, procedures, site reports, filing and scanning of project information.
• Ability to answer a high volume of phone calls.
• Organize the scheduling including consolidating information required for project meetings, as requested by the Construction Manager.
• Generate month-end reports as per site specific requirements.
• Driving company provided vehicles for business related errands.

Site Document Control

• Close-out documentation.
• Explaining the project document process to the project execution team and supports user requests for documentation and trains users in the EDMS (SharePoint and BIM) System.
• Ensure the required hand over documents are available in the correct folders for a streamlined handover.
• Create hardcopies of project files as per the Construction Managers requirements.
• Managing the internal and external issuance of electronic or hardcopy of project documentation to the various stakeholders as per the Construction Managers and project requirements.
• Establish the EDMS system for the project in line with project specific requirements (supported by the Home Office Document Control and ICT Departments).
• Assist with project close-out and lessons learnt report, as well as the handover to client.
• Managing the internal / external review of documents, drawings, operating and maintenance manuals and data books.
• Coordinate and ensure all Document Control daily activities / duties are performed in accordance with the standards and procedures of DRA and project specific requirements.
• Compile end of job documentation including manuals. These manuals are mostly the spares, operating maintenance manuals, data books and as built drawings for each equipment or area.
• Coordination with the Project, Engineering, and site teams
• Receiving, tracking, and monitoring of incoming / outgoing Project documentation and maintaining electronic copies of project and vendor documentation.
• Generate reports from the document management system to track document status.
• Assist in supporting internal and external audits.