Senior Events Planner Jobs

What started as a small group of families gathered around a kitchen table in 1979 has blossomed into the nation's leading voice on mental health. The National Alliance on Mental Illness (NAMI) is the nation's largest grassroots mental health organization dedicated to building better lives for the millions of Americans affected by mental illness.

Today, we are an alliance of hundreds of local affiliates, state organizations and a national office who work in communities across the United States to raise awareness and provide support and education that was not previously available to those in need. NAMI advocates for all who are affected by mental illness, both the individuals and the people in their lives. In particular, we work to address disparities and injustices and to promote dignity and inclusion for all people with mental illness and their families. In addition to being advocates, we educate, we listen, and we lead as evidenced by our public awareness campaigns, the range of numerous programs we provide, and our strong public policy.

We currently have an opening for a Senior Events Planner. The Senior Events Planner is responsible for the management, implementation and evaluation of events and meetings for NAMI National. You will ensure everything needed for a successful event is addressed quickly, efficiently, and to stakeholder satisfaction. You will oversee memorable events that bring stakeholder visions to life while balancing multiple tasks.

This full-time position is based in our Arlington, VA offices on a hybrid basis.

Salary Range: $75,000 - $85,000, depending upon qualifications.

Essential Duties And Responsibilities

• Maintain a list of potential event sites through establishing strong relationships with city convention and visitor bureaus, hotels, meeting venues, and other properties.
• Define and manage meeting space, hotel room blocks, catering requirements, audio/visual needs, exhibits, and decorating needs for meetings.
• Create and maintain event materials in a variety of software platforms.
• Manage the process to scout locations, solicit bids from service providers, and negotiate contracts.
• Establish standard event procedures and offer staff training to execute approved procedures.
• Other duties as assigned.
• Work with staff and stakeholders to ensure all aspects of NAMI meetings and events are well coordinated and logistically managed.
• Assist with creating the event budget in NAMI's accounting platform.
• Maintain event cost containment and tracks event expenses.
• Define staffing needs, oversee event staff schedules including scheduling and supervision of temporary staff, interns, and volunteers.
• Serve as primary point of contact to troubleshoot onsite issues during the event.

Minimum Qualifications

• Knowledge of event planning best practices and trends.
• Active Certified Meeting Professional (CMP) required.
• Ability to work flexible hours, including early mornings, late nights and occasional weekends, as required.
• Proficiency in all Microsoft Office applications.
• Strong interpersonal skills: skilled at enriching relationships while setting effective boundaries.
• Able to prioritize multiple tasks and work independently with minimal supervision.
• Bachelor's degree, preferably in event management or hospitality
• Must pass background check.
• Ability to work under pressure and manage competing priorities.
• Able to communicate quickly but thoroughly with quick turnarounds and tight deadlines.
• Must excel in a fast-paced, team-oriented environment. Flexible, supportive, and "can do" attitude is crucial to success. This person must have integrity and credibility with leaders, members, vendors, and staff.
• 5 - 7 years' experience planning and managing events with over 1,500 attendees. Experience must include contract negotiations, budget ownership, marketing, on-site event support and troubleshooting, and crisis management.
• Excellent verbal and written skills.
• Ability to travel up to 40%.
• Familiarity with event planning software planning and tools.
• Able to defuse stress with attendees and be solution oriented.
• Demonstrate behaviors which are aligned with the organization's desired culture and values.

Benefits

NAMI offers a range of standard and unique benefits that are reviewed annually

Your salary is only one component of the total compensation package.

• Professional Development Reimbursement program
• The Employee Assistance Program (EAP) which provides support for personal and family problems common in contemporary life
• Paid Time Off: Vacation, Personal, and Sick Leave
• Flexible Spending Accounts for health care, dependent care and commuter expenses
• Employee Referral Program
• A variety of wellness offerings to support team members
• Generous and comprehensive Health, Dental, and Vision Plans
• Life Insurance and Disability coverage paid by NAMI
• 403(b) retirement plan
• Paid Parental Leave
• Flexible Work and Telework programs

NAMI is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workforce. NAMI prohibits discrimination and harassment against any employee or applicant for employment because of race, color, religion, sex, national origin, marital status, age, disability, veteran status, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, genetic information or any other legally protected group status. We also provide reasonable accommodation for candidates with disability.

Job Posted by ApplicantPro