Senior Director Of Operations

Bring your talent for financial management and leadership to join our growing organization. This is an exciting new role where you’ll have the opportunity to shape the future of HealthyWomen! This is a full-time opportunity with the expectation that the Senior Director of Operations will attend in-person meetings in Middletown, NJ, once per month.

Roles and Responsibilities:

• Reporting on time and invoices for both funded and unfunded program content
• Manage and supervise staff, including hiring, training, and evaluating performance
• Responsible for managing Quickbooks and finalizing any financial reports for funded/nonfunded programming
• Overseeing Funded Program Budget reporting and reconciling to ensure on track
• Develop and monitor financial performance along with preparing financial reports for the CEO, Development, and Board of Directors
• Manage staff communications, including sharing of new policies and procedures, staffing changes, and other related changes.
• Manage cash flow, including forecasting and allocation of resources
• Overseeing Non-Funded Program Budget report and reconciling to ensure on track
• Coordinate and oversee the annual audit process
• Oversee financial accounting and reporting, including accounts payable/receivable, payroll, and general ledger management.
• Develop and implement financial policies and procedures to safeguard organizational assets and promote financial integrity.
• Develop annual budgets inclusive of meeting and determining budgets for each department.
• Provide financial analysis and recommendations to inform strategic decision-making and resource allocation.

Leadership Responsibilities:

• Handles discipline and termination of employees as needed and follows company policy with guidance from HR as needed
• Conducts performance evaluations that are timely and constructive.
• Organizes and oversees the work and schedules of departmental managers.

Duties/Responsibilities:

• Manage the operational logistics of in-person staff events and, in coordination with other leaders, manage logistics for organization-wide events and other operational systems.
• Manage independent contractors and vendor relationships serving the organization in accounting, human resources, legal, strategic planning, and development.
• Projects a positive image of the organization to employees, customers, industry, and community.
• Will be the point person for the Education team and transition program budgets
• Review, analyze, and evaluate business procedures.
• Ensures work environments are adequate and safe.
• Establishes quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.
• Process invoices and billing related to vendors and consultants.
• Plans, directs, controls, implements, evaluates, monitors, and forecasts budgets in each division to achieve financial objectives.
• Com municates to directors and explains new directives, policies, or procedures for major changes; meets with the entire staff to explain changes, answer questions, and maintain morale
• Leads coordination and integration of efforts among operations, technology, and customer service divisions to produce smoother workflow and more cost-effective business processes.
• Implement new processes to continue improving workflow, tracking, and reporting.
• Oversee benefits administration, systems, and processes to stay up to date and secure new benefits as the organization grows.
• Performs other related duties as assigned.
• Implements policies and procedures that will improve day-to-day operations example, time allocation, travel

Required Skills/Abilities:

• Superior verbal and written communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Must be proficient in Quickbooks
• Extremely proficient in Microsoft Office Suite or related software.
• Excellent analytical, decision-making, and problem-solving skills.
• Superior managerial and diplomacy skills.
• Thorough understanding of practices, theories, and policies involved in business and finance.

Preferred Skills:

• Knowledge of Government contract experience is a plus.
• Non-profit experience

Education and Experience:

• BS/BA in Business Administration/Accounting or Master’s in Business Administration.
• Extensive and diversified background with at least 7 years of related experience in operations/financial operations.

To Apply:

For consideration, please email Carol Essig [email protected]