Secretary/Data Entry Jobs

GREATER OHIO VIRTUAL SCHOOL
An Equal Opportunity Employer
SECRETARY / DATA SPECIALIST

Title: SECRETARY / DATA SPECIALIST - Full Time - Start date July 2023
Reports to: Executive Director
FLSA Status: Non-Exempt
Minimum Qualifications:

• Experience in DASL, EMIS, SOES, On-line Curriculum Software preferred.
• Self-directed and able to learn required skills for the position.
• High School Diploma, experience in online education preferred.
• Demonstrates proficiency in Microsoft Word, Excel and PowerPoint.
• Record keeping skills and the ability to apply basic mathematical concepts.
• Strong character and ethical standards.
• Documented evidence of a clear criminal record.
• Valid Ohio driver’s license.

Description: To process student data into DASL (Data Analysis for Student Learning), prepare reports and maintain appropriate data files for the state mandated Education Management Information System (EMIS). Maintain a professional atmosphere while performing necessary duties required in operating the office. Provide preliminary helpdesk support for student computers as well as maintain equipment inventory. Assist students, parents, visitors, and staff in an efficient manner. This position will be located primarily at the Greater Ohio Virtual School Student Center on the Warren County Educational Service Center Western Row Campus in Mason, Ohio.
Essential Functions:

• The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
• Display knowledge of activities and functions of school on a daily basis to answer routine questions from parents, communities and outside entities.
• Maintain current instructional guides as it relates to EMIS to ensure accuracy of data when changes in law occur.
• Type letters, memos and process reports for Administrative staff as directed. Duplicates and collates materials as directed. Helps prepare special mailings.
• Receives, sorts, and counts money collected in office as directed.
• Prepares requisitions as directed. Receives, stores, and inventories office supplies.
• Manages time-sensitive projects.
• Serve as the EMIS information processor for school district.
• Upholds board policies and follows administrative procedures.
• Participates in staff meetings and professional growth activities as directed.
• Receives telephone calls and makes proper disposition of calls.
• Performs such other duties as assigned by the building Administrators.
• Responsible for smooth operation and professional appearance of office.
• Responsible for all school related data processing activities including, but not limited to, scheduling, attendance, transcripts/grade reports, class lists and discipline.
• Promotes a favorable image of the school district.
• Operates all office equipment as needed.
• Works as a cooperative team member and maintains a positive relationship with peers.
• Maintains confidentiality of privileged information. Respects personal privacy.
• Safeguard student files so they are not lost, misfiled, or open to unauthorized personnel.

Abilities Required:

• Demonstrates professionalism and maintains a positive work attitude.
• Travels to meetings and work assignments.
• Lifts, carries, and moves work-related supplies and equipment.
• The following aptitudes and physical skills are essential for the successful performance of assigned duties.
• Maintains an acceptable attendance record and is punctual.
• Communicates effectively using verbal, nonverbal, and writing skills.
• Works cooperatively to support a successful team effort.
• Reacts productively to interruptions and changing conditions.

Working Conditions:
Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Interruption of duties by students, visitors, staff and or telephone.
• Possible interaction among unruly students.
• Possible exposure to blood borne pathogens and communicable diseases.
• Possible operation of a vehicle under inclement weather conditions.
• Repetitive hand motion, e.g., computer keyboard, typing.
• Duties require working under time constraints to meet deadlines.
• Duties require detailed paperwork.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Greater Ohio Virtual School Governing Board.
The Greater Ohio Virtual School Governing Board is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.