School Registrar Jobs

Location:
Challenger Middle School
Recruiting Start Date
04/27/2023
Estimated Start Date
07/17/2023School Registrar coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use; maintains accurate, secure individual student records and official transcripts, and with authorization, provides complete records to colleges, universities, parents, and employers.
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Files and sorts a variety of documents including sensitive and confidential information
• Processes information, paperwork, and files and routes them accordingly
• Composes, performs, and types routine correspondence and reports and updates lists
• Develops and implements office procedures and methods to ensure the efficiency of operations
• Develops and maintains required reports
• Performs a variety of duties using various types of office equipment
• Prepares and processes reports which require research, computation, and compilation
• Performs routine typing activities related to departmental functions
• Processes and inputs data for student registration
• Provides assistance to other office staff
• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Attains proficient or higher evaluations on established Performance Standards
• Reports consistently for work as scheduled
• Verifies authenticity of documents to establish residential eligibility of a student
• Maintains various databases, reports, and office filing systems
• Interprets and explains district rules, regulations, and procedures to the public
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, determines their needs, and provides information or directions
• Assists students as needed
• Tracks and verifies student information for out-of-district programs
• Researches, compiles, and dispenses information to citizens, businesses, the district, and other agencies
• Coordinates and processes student transcript requests for both active and inactive students
• Ensures the accurate registration of all students and the dissemination of student records to receiving schools
• Performs other duties as assigned

Knowledge, Skills, And Abilities

• Ability to greet and interact with the public in a courteous and professional manner
• Knowledge of technology and related software utilized within the Human Resources department
• Strong spelling, punctuation, and grammar skills
• Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
• Excellent cooperative, collaborative, and problem-solving skills
• Ability to accomplish many tasks simultaneously
• Ability to maintain confidentiality
• Thorough knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar
• Ability to follow oral and written instructions
• Knowledge of basic office methods and procedures, to include appropriate telephone etiquette
• Ability to operate standard office equipment, performing a wide range of tasks
• Knowledge of record keeping and filing techniques
• Energetic, creative, innovative, flexible
• Knowledge of, and demonstrated successful experience in, human relations and communications
• Ability to create, access, input, and retrieve information in various software systems
• Detail-oriented
• Familiarity with Human Resources policies and procedures
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, and the general public

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet, moderate, and loud.
• Work is generally performed within a standard office environment.
• The incumbent is required to work scheduled school/work hours and/or days.
• The incumbent may be required to work extended school/work hours and/or days as directed.
• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Required Qualifications
High school graduate -high school diploma or equivalent
Preferred Qualifications
Compensation Range:
$19.99-20.99
Scheduled Weekly Hours
40
Hours Per Day
8.0 hour(s) per day
Number Of Days Per Year
210 days M-F
Benefits Eligibility
Full-time - Regular
For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org) .
FLSA Status
United States of America (Non-Exempt)
How To Apply
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

• A current resume

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting
Hiring Manager Email
[email protected]