School Office Assistant - Msb

Missouri Department of Elementary and Secondary Education
Missouri School for the Blind
Vacancy Title: School Office Assistant
Salary: $36,768
Job Location: 3815 Magnolia Ave., St. Louis, MO
Essential Functions
Provides technical and/or paraprofessional support in addition to traditional clerical duties. Some autonomy in the performance of duties can be expected. Work is often of a highly confidential and sensitive nature. The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodation.

• Assists in creating brochures, newsletters, PowerPoint presentations, flowcharts, organizational charts and other meeting items.
• Trains staff on appropriate division/section procedures and/or equipment.
• Assists in making logistical arrangements, travel schedules and/or reservations for conferences and workshops.
• Prepares expense reimbursement forms.
• Researches, compiles, creates and/or assembles files and copies informational, statistical and other reports/documents for review teams, supervisor review, or in preparation for mass mailings.
• Maintains section inventory and accounts for expenditure of funds.
• Routes documents and contracts to appropriate party(ies) for review, signature, and processing.
• Reviews documents and contracts to ensure accuracy before forwarding for processing.
• Proofreads manuals and technical reports to ensure accuracy.
• Provides technical assistance to staff, clients and others including answering phones, routing calls to appropriate person(s) or taking messages.
• Assists in coordinating workflow of office paperwork.
• Receives, opens, and distributes section mail to appropriate person(s).
• Assists with conference and/or workshop support to include registration, creation and dissemination of materials, preparing invoices, and taking meeting minutes.

Additional Responsibilities

• Attend meetings in order to receive/convey information.
• Perform other related duties as assigned.

Minimum Qualifications

• Four or more years of experience successfully performing progressively responsible support tasks.
• Intermediate and/or advanced training in spreadsheet, database, HTML, and word-processing applications preferred.
• High School diploma or G.E.D. certificate.

Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at [email protected] .
Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number 573-751-9619 or TYY 800-735-2966.
To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.
Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.