Salish Roots Farm Program Assistant

Job Title:
Program Assistant

Department:
Garden Program (Salish Roots Farm)

Reports To:
Program Manager, Aleta Poste

TS Range
2/3 (2E)

FLSA Status:
Non-Exempt

Time Status:
Part Time (.5 FTE 20 hours a week)

Opening Date:
July 28, 2023

Closing Date:
Open until filled

SUMMARY:
The Office Assistant is under close supervision and serves as the front line contact on behalf of the Salish Roots Farm staff with the public via telephone and in-person reception. Performs routine clerical duties and assignments to support the program staff. This is a part-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The successful candidates will be trained to complete the following. (Other duties may be assigned)

• Uses various software applications, such as; Word, Excel, and Publisher.
• Coordinates program activities, tours, events, and logistics.
• Collects twice per month SIT timesheets for supervisor approval (signature) and delivers to SIT payroll on the 1st and 16th of each month or as directed.
• Collects volunteer hours once per month for supervisor approval (signature) and delivers to SIT Finance Department on the 1st of every month or as directed.
• Responsible for providing administrative support to the program, such as scheduling meetings, answering phone calls, responding to emails, and managing program files.
• Assists with purchases and receivables.
• Updates social media account with photos, upcoming events, and general updates.
• Provide clerical and administrative support in a collaborative setting ensuring efficient, accurate and timely completion of assigned duties.
• Keeps office and general meeting area tidy and stocked with necessary supplies.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Good communications skills as well as good listening skills.
• Ability to comply with departmental standards of maintaining confidentiality.
• Work collaboratively with co-workers and other staff in a team environment.
• Must be available to work a set schedule with minimal absences.
• Be a self-starter;

EDUCATION and/or EXPERIENCE:
High School Diploma/GED or working towards completion.

LANGUAGE SKILLS:
Ability to read a limited number of two- and three-syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.

MATHEMATICAL SKILLS:
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY:
Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional to no variables.

CERTIFICATES, LICENSES, REGISTRATIONS:
Must successfully pass a tribal and state criminal background check and UA.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly the applicant will be sitting for extended periods of time; must have dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information. Occasionally the applicant will stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. It is necessary to see to read reports and data; occasionally lifting medium objects generally less than 25 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The reception area may occasionally be noisy and drafty. May occasionally be required to use a copier and be exposed to outdoor weather conditions due to checking the mailbox.

OTHER:
This position may initially be grant funded; successful applicant must meet grant funding eligibility requirements.

CONFIDENTIALITY:
This position may have knowledge of confidential personal information regarding others. The employee will be required to sign a Confidentiality Agreement.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY:
Submit application packets including a resume and cover letter to Contact Human Resources for more information: 360-432-3865.