Registrar Jobs

Job Posting Title:
Registrar
:
Overview:
The Registrar is responsible for implementing innovative programs, processes, and services in the Registrar's Office that meet student and faculty needs, preserving the integrity of student and academic records, and optimizing technical resources. The Registrar is responsible for the supervision and management of all administrative and operational functions and provides leadership to plan, organize and manage all of the activities related to the Registrar's Office, including serving as the official authorized keeper of the Institute's student records and assuring compliance with federal and state laws. The Registrar will lead in initiating, developing, and assuring compliance with academic policies and procedures, evaluating and modifying the student information system for the Institute's needs, and scheduling classes and the academic calendar. The Registrar will partner with faculty and staff within the Institute to develop and deliver various academic programs.
Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate life and health sciences, business, pharmacy, engineering, and genetics, focusing on industry projects, hands-on industry experiences, and team collaborations. KGI employs an entrepreneurial approach and industry connections that allow students to become leaders in healthcare and the applied life sciences.
Located in beautiful Claremont, California, KGI is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and The Claremont Colleges Services, which provides shared institutional support services. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers top-notch curricula, small classes, distinguished professors, and personalized instruction. The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money and U.S. News and World Report, and the Princeton Review.
Education and Experience:
A successful candidate must have a Bachelor's degree in student services, educational administration, or a related field. A Master's degree is preferred.
A minimum of five to seven years of experience in higher education registrar services. Experience with student information systems, transfer credits, graduation processing, and degree audits is preferred.
Essential Functions and Responsibilities: Individuals must possess knowledge, skills, and abilities to successfully perform the essential functions of the position or explain or demonstrate how the essential functions may be performed, with or without reasonable accommodations, using some other combination of skills and abilities.
Hire, supervise, and evaluate the Registrar's Office staff.
Support all aspects of the daily administration of academic records, including registration, production of student grade reports and transcripts, transcript evaluations, graduation applications, and degree audit processes.
Develop and implement best practices that improve and maintain customer service and communications with students, faculty, staff, and alumni.
Develops and implements policies and procedures for the administration of registrar functions and services, including registration, grading, transfer credit, transcripts, and compliance with academic policies and FERPA.
Initiate, develop, communicate, and interpret academic policies and procedures for campus constituents.
Works with and supports the Program Directors and Deans on student progress through the core curriculum and graduation requirements.
Develops and implements a department strategic plan that guides the operation of the Registrar's Office and aligns with the strategic vision of the Institution.
Assure compliance with federal academic regulations.
Take leadership in developing the academic and academic planning calendar, scheduling classes, and assigning classroom space.
Assist with data collection/analysis for reporting, surveys, and enrollment statistics for accreditation, IPEDS; responds to internal and external requests for data and information, including requests from state and federal agencies.
Maintains knowledge of best practices in student/academic information management and Registrar functions through membership and participation in professional organizations, conferences, and workshops.
Represents the Registrar's Office on committees and the Registrar's intercampus committees of The Claremont Colleges; represent KGI at regional and national conferences and meetings.
Share responsibility for database systems and processes, mainly for course management, advising, and schedule development; assist with web portal maintenance and website content.
Collaborates with Information Technology, Instructional Design, and other campus offices in designing, testing, and implementing student information, scheduling, and other relevant systems.
Supervise the coordination, evaluation, and certification of all graduation applications while overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
Develop and administer the departmental budget.
Conduct research, analysis, and resolution of student disputes related to records and registration.
Serve as the School Certifying Official for the US Department of Veterans Affairs.
Other duties as assigned.
Required Knowledge, Skills, and Abilities: Individuals must possess knowledge, skills, and abilities to successfully perform the essential functions of the position or explain or demonstrate how the essential functions may be performed, with or without reasonable accommodations, using some other combination of skills and abilities.
Demonstrable technical skills with student information systems/databases and experience managing multiple tasks in a fast-paced environment.
Have a student-centered attitude and be a team player.
Excellent written and oral skills.
Possess vision and skills to model the effective use of technology for enrollment and course management.
Organizational and project management skills.
Skill in leading, coordinating, and supervising the work of others.
Have demonstrated sensitivity to working with students, faculty, and staff from diverse backgrounds.
Demonstrated ability to interact in a welcoming and engaging manner with all constituents.
Strong work ethic and sense of adaptability. Candidate must demonstrate the ability to take direction and work independently and as part of a team.
A pro-active, reliable approach to assigned responsibilities, with responsiveness to prioritize according to the department's needs.
Strong analytical skills to gather data, analyze information, and arrive at sound conclusions.
Sense of teamwork and commitment to treating others with respect, demonstrating a sense of urgency, keeping team members informed, valuing others' input, and listening actively and effectively.
Ability to handle a high-volume environment and balance responsibilities while maintaining a respectful demeanor.
Flexible and adaptable; occasional evening or weekend hours required as necessary.
Keep up-to-date with best practices and local, state, and federal laws.
Maintain training requirements for the Department of Veterans Affairs.
Special Requirements:
Keck Graduate Institute has implemented a SARS-CoV-2 (COVID-19) and Influenza Vaccination Program covering all employees and students. Employees must submit proof of vaccination, an Institute-approved exception, or deferral to comply with the policy.
Hours, Classification, and Status:
This is a regular, full-time, benefits-eligible, exempt position.
The regular hours of this position are Monday-Friday 8:00 am - 5:00 pm. Hours may vary due to the needs of the College or department.
Salary range: $80,000 - $90,000 annualized. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to detail with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans and articulating goals and action plans.
Sitting in a normal position for extended periods, standing for extended periods, and reaching and extending hand(s) or arm(s) in any direction. Finger dexterity is required to manipulate objects with fingers rather than the whole hand(s) or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example, to lift or move office supplies, files, books, and packages.
To Apply:
A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please upload a letter of interest, resume, and three professional references. Minority candidates are strongly encouraged to apply.
Equal Employment Opportunity Policy:
Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. KGI strongly encourages candidates from underrepresented groups to apply.