Deputy Registrar Jobs

DEPUTY REGISTRAR

SALARY RANGE

$13.97 - $23.28 Hourly

$29,057.60 - $48,422.00 Annually

DESCRIPTION:

Performs routine professional work in the administration of the Office of the Registrar, with supervision by the Registrar. Performs related tasks as required in the absence of the Registrar, exercising discretion and judgment.

Appointment as Deputy Registrar is by Virginia State Code §24.2-112 for a term set by the Lynchburg City Electoral Board but is not longer than the end of the current General Registrar’s four-year appointment. (Virginia State Code §24.2-110 sets the Registrar’s term as four years with the appointment process taking place every four years beginning July 1, 2007.) There is no expectation of reappointment. Deputy Registrars may or may not be reappointed at the beginning of the next General Registrar appointment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• When requested, assists with the preparation of purchase orders and payment of monthly invoices prior to approval by the Registrar.
• Maintains inventory of office, registration, and election supplies. Prepares election materials for polling places and assists Electoral Board with receipt of election supplies and materials returned at the end of Election Day.
• Answers the telephone and greets walk-in visitors; responds to questions and/or refers callers to the Registrar as appropriate.
• Answers inquiries concerning voter registration laws, election wards, legislative districts, and other duties as assigned to ensure successful planning, implementation and follow-up of Voter Registration processes and services.
• Prepares absentee ballot sets. Accepts and reviews absentee ballot applications by mail and in person; certifies registration of applicants and mails ballots and assists with in-person absentee balloting.
• Maintains inventory of off-site application boxes.
• Proofreads previously entered voter registration applications and prepares voter registration cards for mailing.
• Verifies Virginia Voter status of those who have applied to become officers of election, preparing and updated application list for presentation by the Registrar at the monthly Electoral Board meeting for their decision regarding Election Officer appointments. Coordinates with Electoral Board Secretary to maintain an accurate list of contact information for all appointed officers of election.
• Prepares and mails notices to other states for voters who have moved into Virginia and registered locally.
• Assumes responsibility for the office in the incapacity of the Registrar.
• Assists Registrar and Electoral Board with training of part-time/seasonal staff, and mandatory election officer training prior to each election.
• Assists candidates filing for office. Reviews and verifies petition validity, utilizing statewide database, and reviews number of signatures for certification as required by law. Presents to Registrar for final approval.
• Prints and verifies accuracy of daily reports from State Board of Elections before mailing of voter cards.
• When requested, assist with the preparation of payroll for election officials and staff.
• Registers citizens to vote and completes data entry of voter registration and absentee ballot applications into the Virginia Elections and Registration Information System (VERIS).

ADDITIONAL DUTIES

• When unusual situations occur and/or the City Manager declares a State of Emergency, all City employees may be required to accept special assignments and perform as needed to ensure appropriate service delivery.
• Other duties to provide direct or indirect service to the citizens may be assigned.

SUPERVISORY DUTIES

There are no supervisory duties assigned to this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of Federal, State, and City voter registration and election laws and regulations.
• Willing to work non-standard hours during election season
• Able to follow detailed instructions with precision
• Effective communications skills and the ability to make public presentations.
• Excellent customer service skills.

OTHER QUALIFICATIONS

• Must successfully complete IS100 and IS700 National Incident Management (NIMS) training within 90 days of employment. May also be required to complete higher levels of NIMS training as determined appropriate for the position.
• Registered to vote in Virginia.

EDUCATION AND EXPERIENCE

Graduation from high school, supplemented by vocational/technical course work or college courses in secretarial, computer, business or public administration, and three to five years of closely related experience, or previous experience in a Registrar’s office, service as an officer of elections, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

OTHER QUALIFICATIONS

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence and procedural instructions. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with basic mathematical concepts and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Interpersonal Skills

Effective interpersonal and communication skills, including conflict resolution and negotiation skills, ability to work with diverse individuals and groups.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hands and fingers to operate a computer keyboard, mouse, and telephone keyboard, and talk or hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT

• Most work is performed in a normal office environment. The noise level in the work environment is usually moderate.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.