Registrar Jobs

Category: Support Staff

Job Function: Clerical

Department: Westlake High

Summary

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

Essential Duties

• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Collects and prepares data for Federal, State and District reports.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Participates in professional development regarding record keeping and curriculum for international students
• Participates in professional development regarding record keeping and curriculum for international students
• Corresponds, via email and phone, in regards to all possible schedule changes
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Processes required forms and information to enroll new students and discusses the process with students and parents
• Responds to inquiries involving registration, foreign student registration, and student records
• Performs other duties as assigned by the appropriate administrator
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 3 years clerical/administrative experience required

Knowledge/Skills/Abilities

• Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
• Proven ability to handle confidential information
• Proficient in navigation of educational websites
• Excellent communication skills both written and verbal
• Proficient in Microsoft Office

Working Conditions

• Normal office environment

Physical Demands

• May have to lift up to 10 lbs
• Routine physical activities of sitting, standing, and walking

Posting ID: 27720

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135.

Nearest Major Market: Atlanta