Receptionist - Idea Victory (Immediate Opening)

Description

Role Mission: The mission for the receptionist is to support students, families and team members by providing excellent customer service and serving as the first point-of-contact for students, parents, visitors and phone inquiries. The receptionist will focus primarily on ensuring parent satisfaction and ensuring families’ needs are met by sharing information, coordinating with other team members, and greeting all visitors.

What We Offer

Compensation:

• Compensation for this role is set at an hourly rate ranging between $15.50 for 0 years of experience and $18.50
• This role is also eligible for a performance bonus based on team performance and goal attainment.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Diversity, Equity and Inclusion (DEI) Professional Development: We offer staff opportunities to engage in identity-based affinity space and leadership training covering a variety of topics such as culturally competent leadership, models of equity, mitigating bias, and more.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring - Competencies:

• Communication – effectively conveys information using a variety of channels and techniques
• Mission Focus – focuses on IDEA’s core purpose of getting all students into college
• Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Record of Results – holds high expectations for self and others to achieve and surpass intended goals
• Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

Qualifications:

• Education: High school diploma or GED
• Experience: One year of clerical experience in office setting

Knowledge and Skills:

• Proficient keyboarding skills
• Ability to follow written instructions and operate multi-line phone system
• Effective organization, communication, and interpersonal skills

What You’ll Do – Accountabilities:

Manages all front office traffic including late students, parents, and visitors. In this capacity the receptionist will:

• Direct late students to SIS Coordinator
• Utilizing PowerSchool to locate student schedule for parent pick-ups
• Ensuring each visitor has the appropriate credentials to enter campus site and to pick up students
• Communicating with teachers on student pick-ups
• Direct visitors to appropriate team member

Maintains copies of forms, events, and related information for the campus site and IDEA Public Schools. This includes:

• Organizing essential forms and documents for families including FARM applications, uniform guide, applications, etc. in a binder, portfolio, etc.
• Copying materials to ensure there is always a supply of all documents at hand
• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current

Coordinates and transfers student records to appropriate team member. This includes:

• Collaborating with appropriate team members to establish system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.
• Maintaining confidentiality of records as appropriate

Answers phone calls by providing general information and/or connecting call to appropriate team member. This includes:

• Managing a list of extensions and ensuring list remains updated throughout the year
• Familiarizing with various roles and duties of team members ie. SIS manages all schedule changes, APO manages all student absences inquiries, etc.

Serves as a liaison between parents, students and team members. This includes:

• Answering all phone calls
• Exemplifying IDEA core values and exemplar customer service skills
• Greeting parents, students, visitors
• Recruiting students for the following school year if needed
• Exercise good judgment and excellent customer service:
  • Answering all phone calls
  • Greeting parents, students, visitors
• Communicating morning announcements to students and team members
• Provides lead team support as needed. This includes:
  • Recruiting students for the following school year if needed
  • Exercise good judgment and excellent customer service:
    • Answering all phone calls
    • Greeting parents, students, visitors

We look for Team and Family who embody the following values and characteristics:

• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Works with urgency and purpose to drive student outcomes
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly

About IDEA Public Schools

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Diversity, Equity and Inclusion

At IDEA we recognize that racism, bias, and privilege exist in society. We are committed to an organizational culture that promotes awareness and inclusivity for our students and staff and supports their path to positively impact our broader society. We are committed to recognizing the impact of racism and privilege, and commit as an organization to have equitable practices, policies, and structures. Visit https://ideapublicschools.org/dei/ to learn about IDEA’s Diversity, Equity and Inclusion Anti-Racist and Anti-Bias commitment.

To Apply

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.

IDEA Public Schools in Florida intends to promote and establish a Drug-Free Workplace Program to maximize safety and productivity in the workplace, enhance our competitive position in the marketplace, without experiencing the costs, delays, and tragedies associated with accidents that result from drug or alcohol abuse by employees. A Drug-Free Workplace means that of our employees must remain Drug-Free both on and off the job, and free from alcohol on the job. In holding to this policy, all staff members will undergo drug testing prior to starting in their new role with us.

To read our full policy, please click the following link: https://ideapublicschools.org/wp-content/uploads/2022/06/FL-Drug-Free-Workplace-Policy.pdf