Receptionist And Administrative Assistant

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails, while under moderate supervision, performing a broad range of administrative functions in support of the HNTB Detroit office located in the Renaissance Center. One of the primary responsibilities of this position is to perform the role of receptionist for the main office entrance which includes answering phones and greeting visitors, in addition to administrative/clerical functions. This is an in-office position, so telecommuting is not an option. The in-office work schedule for this position is Monday through Friday 8 a.m. to 5 p.m.

Administrative functions may include welcoming visitors, receiving and directing incoming calls, parking validation, ordering, stocking and organizing supplies in the kitchen and supply closet, coordinating luncheons/events, coordinating with building/parking management, maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the office staff, as needed. Utilizes Outlook, Word, Excel, PowerPoint, Oracle Business Suite, and various HNTB software applications to perform tasks.

What You’ll Do:

• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Coordinates and schedules meetings and prepares meeting agendas.
• Performs other duties as assigned.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Maintains calendars and schedules appointments.

What You’ll Need:

• 2 years related administrative experience
• High School Diploma/GED or equivalent

What We Prefer:

• Exceptional customer service
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities
• Attention to detail
• Ability to maintain confidentiality
• Positive attitude
• Ability to proactively anticipate office needs with limited direction

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

\#AK #Administration

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-14646