Purchasing Contracts Manager Jobs

Position :: Purchasing Contracts Manager

Duration ::6 +MONTHS C2H or Direct Hire

Location :: Location: DMV Preference, the hospital is location in Arlington, VA. Able to come in “as needed –5 day a week if they are within a 50 MI radius of the hospital to honor the policy” à If we find a rockstar, he could be open to this position being fully remote// a non-local candidate.

Client:Virginia Hospital Center

Website: https://www.vhchealth.org/

Interview Process/# of Rounds: 2 rounds

Top 3 Technical Experience:

• Negotiations
• Health care experience in contracting [no exceptions]
• Leading and mentoring a team
• RFP experience

Qualifications:

• Bachelor's Degree in a Related Field or Equivalent Materials Management Experience Required
• Five Years in Healthcare Purchasing/Materials Management Preferred

Responsibilities

• Responsible for developing and ensuring compliance with internal policies regarding the processing of purchase orders, customer accounts and inventory management and usage records.
• Work with accounting personnel to resolve invoice problems such that suppliers are paid appropriately and timely for goods correctly delivered or work correctly performed, in accordance with the underlying purchase orders, contracts, agreements and other controlling documents. Involve other Hospital personnel and supplier representatives as necessary.
• Operating within applicable contractual constraints or other guidelines, offer expertise to help ordering personnel locate items and/or services which they need, but which they cannot identify.
• Place orders with suppliers, as appropriate. (NOTE: The Purchasing Department is not involved in the purchase of drugs or raw food).
• Proactively and critically audit stock levels and related ordering or replenishment parameters, and adjust the computerized ordering system to reflect current and/or reasonably anticipated usage.
• Initiate or respond to communications regarding product standardization and utilization among Hospital and supplier personnel.
• Chair the Hospital’s Value Analysis Committee, advocating contract compliance and product standardization. Chair or serve on other committees, including quality management committees, as assigned by the Director. Actively perform the appropriate committee functions.
• Within established budgetary constraints, coordinate with outside supplier representatives to provide in services on relevant topics to the staff.
• Critically examine the various aspects of the Purchasing, Receiving and Warehousing operations and develop both short-term and longer-term goals for enhancing productivity and cost control.
• Implement and maintain an on-going visitation schedule with departmental customers such that each department is visited proactively at least twice annually. Critically evaluate their comments, concerns and suggestions. Coordinate with the Director to implement corrective or enhancing actions, when appropriate.
• Develop target purchasing savings and monitor performance versus goals.
• Responsible for the GPO compliance.
• As appropriate, and, when funding is required, to the extent funded by the Hospital, join appropriate organizations and actively participate in their activities. Establish contacts that support the Department’s achievement of its goals and objectives. Develop cooperative relationships that enhance coordination with area hospitals and purchasing groups.
• Assist in negotiating and maintain accurate contracts to include pricing, terms, and conditions to reduce overall cost to meet quoted costs.
• Use appropriate tools to resolve and correct discrepancies.
• Assist other Materials Management and Hospital personnel to establish or adjust their supply needs and ordering mechanisms in a manner that meets their operating requirements balanced against the judicious use of the Hospital’s resources.
• Limit the Buyers’ assignments of “temporary” item numbers such that their usage is minimized and that the incidence of the same items being entered as more than one item number is virtually eliminated.
• Undertake projects assigned by the Director. Complete these projects in good form and on time.
• In conjunction with the Director and in concert with the objectives and plans of top management, establish realistic, obtainable and measurable performance and financial goals on at least an annual basis. When appropriate, link goals to budgeted costs.
• Participates and/or leads value analysis activities by facilitating / driving cost reduction opportunities through the implementation of standardization, utilization, price leveling strategies, contract compliance, and local negotiations while ensuring that quality and safety
• In concert with billing and accounting personnel, establish and enforce procedures to insure the timely and accurate capture and recording of charge and usage data for patient-billable supplies and usage data for non-billable supplies.
• Monitor and enforce the integrity of all Purchasing databases.
• Organize, monitor, control and participate in the activities of the Hospital’s Purchasing program.
• Maintain and enforce the fiduciary, ethical and professional tone of the department, both intra-departmentally and interdepartmentally. Conduct all business in a manner that is above reproach, and which presents both the Department and the Hospital in a favorable, credible, uncompromising, and legally- and procedurally-compliant position.
• Establish and monitor review mechanisms such that adequate control is maintained over returns, credits, over shipments, under shipments, product substitution, product miss-shipment, manufacturer recalls, shipments against check requests, shipments of free goods, non-purchase-order shipments, and other exceptions to the shipping process. Use appropriate tools to resolve and correct discrepancies.