Purchasing Assistant, Pt/Bz

POSITION SUMMARY: Reporting to the Manager of Global Operations, the Purchasing Assistant is responsible for supporting the procurement and shipment processes related directly to WCS global activities.
KNOWLEDGE & SKILLS REQUIRED:
The following skills and experience are required, or highly desirable:
Knowledge of both Purchasing and Logistics
A working knowledge of Microsoft Office software, specifically Outlook and Excel, required. knowledge of SAP a plus.
At minimum a high school diploma is required, College degree is preferred.
EOE, D/M/F/V
Qualification Requirements
INDIVIDUAL RESPONSIBILITIES & DUTIES:
Assist the Manager and Senior Buyer Global Operations in obtaining vendor quotations and order placement in line with WCS Procurement Policy
Clarify user requirements and scope being solicited, specify shipping instructions, and identify potential vendors if unknown
Issue solicitations and review bids/proposals received from vendors, provide feedback to the Senior Buyer Global Operations and Manager of Global Operations
Communicate with vendors to clarify solicitations and bids/proposals
Communicate with Shipping and Logistics companies for inbound and outbound freight matters
Place goods orders and issue requests for quotes for cost-price review
Manage transaction documentation in line with departmental protocols
Interface with Accounts Payable to research and resolve any invoicing issues
Assist global operations with international shipments
Reconcile product ordered versus product received and to awaiting shipment
Prepare supporting documentation for shipments as required by the Senior Buyer Global Operations
Assist in the warranty process and/or repair returns coordinating with the Global Shipping Coordinator as required
Review open orders and notify the Manager, Senior Buyer Global Operations and Global Shipping Coordinator of any issues
Follow up with vendors to track orders
Notify end user on order status
This position will be performed in a hybrid model (remote and in the office) with at least 2 days per week in the Bronx Zoo office location.
Salary Range
$18 - $25