Proposal Coordinator Jobs

Synectic Solutions Inc is seeking a Proposal Coordinator!

Reporting to the Vice President of Business Development, the candidate is responsible for supporting all corporate Business Development functions. This candidate will reside in the Ventura County area. These specific duties are listed below.

Primary Functions: 

• Maintain proposal knowledge base, capture lessons learned, and implement improvements to the proposal process, templates, and content.
• Distribute and update documents and Q&As to all teaming partners.
• Interface with internal departments and teaming partners throughout the capture and solicitation process to coordinate documenting strategies, approaches, and deliverables.
• Provide technical editing of written material, writing new material or rewriting historical material, proofreading, and performing quality check of proposals while meeting tight deadline constraints.
• Build capability matrix based on PWS/SOW.
• Maintain document control and status of NDAs, TAs, Capability Matrices, Waterfall reports, etc.
• Participate in all aspects of proposal volume development including but not limited to writing, editing, charts, tables, graphs and production efforts from assignment and receipt of solicitation through delivery and receipt of proposal by the customer.
• Assist with all pre-proposal preparation and capture activities, including research into current contract efforts utilizing resources such as LRAFs, FPDS-NG, FOIA Requests, Unanet, GovWin, and SAM.gov.
• Assist with coordination and organization of the corporate QMS to include document control, audit assistance.
• Support recruitment department with developing job requisitions.
• Record action items and communicate due dates according to the proposal schedule.
• Manage corporate Customer Relationship Management (CRM) tools.
• Coordinate with proposal teams to establish and execute capture and proposal strategy.
• Assist with 100% on-time delivery of compliant proposals on all assigned opportunities.
• Develop and maintain all documents and databases used in the Business Development department.

If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position:

Education/Experience/Skills:

• Ability to manage competing priorities in a complex environment
• Strong organizational management skills and attention to detail
• Ability to work in a matrixed environment with all levels of the organization, up to and including senior management
• Proposal experience on a variety of competitive opportunities including a relevant mix of program types, complexities, products, technologies, and customers
• Team player and team builder
• Work with little direction and handle multiple tasks
• U.S. Citizenship and must be able to obtain and maintain U.S. DoD Secret Security Clearance required for hire, and to be maintained throughout employment
• Flexible to work a schedule which may include evenings and weekends, as required during proposal writing
• Demonstrated analytical, reasoning, planning and problem-solving abilities
• Experience in managing and enforcing version control policies and procedures in a cloud-based environment or SharePoint
• Demonstrated experience in consolidating and managing team developed content ensuring compliance, quality, and timeliness
• Have a minimum novice knowledge and experience of MS Office business applications and experience working with Virtual Proposal Center, SharePoint, or other proposal management tools
• A Bachelor's degree or equivalent and 5+ years of relevant professional experience in Business Development for a Government Contractor
• Capable to generate briefing and presentation materials/slides
• Function effectively in a fast-paced, deadline-driven environment
• Excellent time-management, organizational and record-keeping skills
• Energy, enthusiasm, and a team-focused mentality with proven abilities to work collaboratively and think strategically

What You Can Expect From Us

• Business Office hours
• Professional and knowledgeable team and leadership
• Positive Office environment

What's In It for Me?

• Company-paid Short- and Long-term Disability Insurance
• Medical and Dependent Care Flexible Spending Accounts
• Flexible hours
• Great benefits, including: 
• Competitive salary
• Education Assistance
• Opportunities for on-the-job training
• Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage.
• Company-paid Employee Assistance Program
• Paid Time Off
• 401(k) Retirement Plan with company match
• Company-subsidized PPO Medical, Dental, and Vision coverage
• 10 Paid Holidays per year

What Your Experience Working For Us Will Be Like

Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company.

About Synectic Solutions, Inc. (SSI)

Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics.

Ready to apply?

If this job sounds like a fit for you, then click on the ‘apply’ button below. Good luck!

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