Property Management Compliance Officer

Elderly Housing Management is a tax exempt organization that manages primarily non-profit low and moderate income elderly housing complexes. We currently manage 62 sites in Connecticut and 1 in Massachusetts.

Position Responsibilities

• Responds to inquiries, researches and resolves problems related to transactions handled by Housing Management; serves as liaison with other constituencies in the resolution of day to day administrative and operational compliance issues.
• Stay up to date on regulatory and industry changes and assist in the development of impact assessments and summary communications to EHM Departments.
• Provide guidance, training and technical assistance to partners in areas such as LIHTC tax credit compliance, HOME, AHP, USDA RD income guidelines, HUD guidelines, rent limits, Land Use Restriction Agreement, utility allowances, next available unit rule, square footage, and other related information.
• Assist in updating and maintaining Property Management Operation Manuals.
• Conduct unannounced mock surveys, inspections, audits and investigations periodically to assess staff readiness and to specifically identify where corrective actions are needed.
• Assist with completing and submitting appropriate compliance reports with oversight agencies. Monitor EIV reporting errors and provide compliance training to site-based team members.
• Review and approve requests to regulatory agencies to access project restricted reserve funds (replacement reserves, residual receipts, operating reserves, etc.) to ensure consistent preparation and regulatory compliance. Submit to Finance for processing.
• Develop recordkeeping procedures and manage appropriate records in accordance with applicable regulations, policies and standards.
• Establish an annual quality control review schedule that includes at least 20% of the EHM portfolio and ensure QC reviews are completed that include tenant file review, management assessment, property performance expectations, condition of asset and review of compliance with program requirements.
• Maintain a schedule/calendar of required compliance reporting due dates for each program.
• Ensures Audited Financial Statements, prepared by third-party auditors for managed facilities, meet compliance with applicable regulatory requirements and ensure timely filing and preparation of finding responses.
• Include a 20% review of prior fiscal year move outs for proper procedure and timely security deposit reimbursement.
• Develop and implement a Compliance training plan
• Work with regional managers to ensure proper compliance of EIV Master Files in accordance with EHM EIV Policies.
• Provides assistance to external auditors in compliance reviews. This includes the annual audit process as well as any regulatory reviews such as MOR or INSPIRE, etc.
• Collect information from staff as needed to facilitate accurate and timely reporting.
• Re‐evaluate areas of previous deficiency to identify improvements.
• Respond to TRACS and MINCS submission dates and error messages as required and take action to always keep the company in compliance.
• Performs other duties as assigned by the supervisor.
• Report to the COO on a regular basis to review QC Reviews, Training Plan and assist with establishing site-based improvement plans.

Professional Requirements

· Solid understanding of compliance requirements for HUD programs (RAD, Section 8), USDA-RD programs (515, 538), HOME, CDBG and other affordable housing funding sources.

· Must hold COS or obtain COS within first 6 months of hire.

· Working knowledge of basic GAAP accounting principles.

· Working knowledge of property management fundamentals.

· Excellent verbal and written communication skills.

· Ability to develop and grow professional relationships.

· Ability to work independently as well as in a team setting.

· Strong organizational skills; ability to prioritize and handle multiple tasks at any given time.

· Strong analytical skills; attention to detail and accuracy a must.

· Must possess and maintain valid Driver’s License.

Education, Experience & Skills Qualifications

· Bachelor’s degree and/or COS/LIHTC certification preferred.

· Minimum of 5 years managing affordable housing of Section 8 and other federally assisted program experience in a leadership role.