Project Coordinator Jobs

Position Overview The Project Coordinator assists and supports the Program Manager and Operations Coordinator on large-scale construction projects throughout the US.
This position is responsible for tracking project deliverables, dates, monitoring deadlines, and providing regular and timely reports highlighting variances as they arise. This position also assists with daily administrative activities such as meeting minutes, coordination of customer communications, billing and timesheet management. The Project Coordinator assists in planning certain aspects of the project, monitoring its progress, coordinating with teams, and communication with subcontractors on an as-needed basis.
This position reports directly to the Operations Coordinator. Duties & Responsibilities Coordinate subcontractor relationships and billing under the direction of the Program Manager & Operations Coordinator Act as liaison between Field Office and Corporate Office to include, client billing, vendor payments, timesheet management Maintain project contract records and enter daily update into project management tracking system Coordinate project submittals and process change orders Conduct industry and project-related research, maintain databases, reconcile data and resolve discrepancies Prepare and edit numerous simple and complex letters, reports and spreadsheets which may include construction project status reports, running queries, work flow reports, schedules, estimates, budgets, etc. Maintain and monitor project files, plans, schedules, work hours, budgets, and expenditures Capture meeting minutes, documenting and following-up on important actions and decisions
Track supply levels and submit purchasing recommendations to project managers weekly Analyze project risks and opportunities, work with program managers to eliminate obstacles Provide administrative support, maintain tracking reports for all areas and phases of project
Assist with OX/Procore design and updates Train contractors in the systems (Procore, OX, AirTable, etc) and then monitor activity for consistent and accurate use Manage customer complaints and damage claims to adhere to client requirements Oversee completion of all processes needed in Procore to track complaints, damage claims, and cleanups and contact customers to provide updates
Oversee 811 Miss dig systems reporting and compile data collection
Monitor and complete forms, training for Safety Program and OSHA inspections and reporting Other projects or duties as assigned Requirements High school diploma or equivalent required; Bachelor's degree in business or related field preferred Exceptional verbal, written, and presentation skills with impeccable attention to detail Ability to work effectively both independently and as part of a team in a fast paced and rapidly changing environment Competency in Microsoft and G-Suite applications Ability to work on tight deadlines; excellent time management skills are essential Experience with AirTable preferred Experience with telecommunications preferred Basic Math skills and data entry skills
Outstanding organizational and communication skills Knowledge of forecasting and budget tools Physical Requirements Prolonged periods sitting at a desk and working on a computer May experience long hours of standing and moving Must be able to lift up to 15 pounds at times Y-COM is a drug-free workplace. All new hires must pass a pre-employment drug screening. Applicants with screening results that confirm a disqualifying result (positive) will be immediately disqualified from employment eligibility. All candidates interested in employment with Y-COM must be legally authorized to work in the United States. Y-COM does not offer sponsorships for current or future employment visas (e.g., H-B1 employment visa). Y-COM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR