Project Coordinator Jobs

Posting Detail Information

Working Title Project Coordinator

Position Location Fort Collins, CO

Work Location Position qualifies for hybrid/in-office work

Research Professional Position No

Posting Number 202300985AP

Position Type Admin Professional/ Research Professional

Classification Title Prof/Indiv Contrib II

Number of Vacancies 2

Work Hours/Week 40

Proposed Annual Salary Range $58,000 - $65,000

Employee Benefits

Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.

Desired Start Date 08/29/2023

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on 06/19/2023

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Division of University Marketing and Communications (MarComm) oversees Marketing and Brand Management, Communications, and Community Affairs and Engagement. MarComm provides central marketing, media and community relations, design, photography, and digital social media to build a strong, compelling and effective brand position for the entire university and its units.

Position Summary

CSU’s Division of University Marketing and Communications (MarComm) is seeking an experienced project coordinator to join our team. If you’re an organized, experienced, multi-tasker with a knack for getting things done, then we want to hear from you! Our team consists of talented, problem solvers with innovative mindsets. We build and advance the University’s brand and help oversee the University’s central marketing campaigns. We’re looking for a project coordinator that will join us in shepherding projects through the creative process, production, and delivery.

This position operates independently using discretion, creativity, and judgement to manage projects from concept to delivery. The Project Coordinator will typically see at least 200 projects per year with varying degrees of complexity and budgets. Demonstrated experience managing projects independently and also as part of an integrated team is a must. While this position qualifies for hybrid/in-office work, it is not a remote position.

Required Job Qualifications

• Bachelor’s degree from an accredited institution of higher education with a minimum of five years of relevant experience, OR
• High school diploma (or equivalent) with a minimum of 10 years of relevant experience directly related to the duties of the position.
• Demonstrated project management experience.
• Associate’s degree with a minimum of seven years of relevant experience directly related to the duties of the position, OR

Preferred Job Qualifications

• Ability to work in a fast-paced, dynamic environment with competing deadlines and resources.
• Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)
• Demonstrated experience cultivating client relations and providing outstanding customer service.
• Experience working in higher education.
• Working knowledge of offset/digital printing production and pre-flight processes, and experience writing printing specifications.
• Demonstrated proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook calendaring, Outlook e-mail, etc.)
• Strong writing, editing, and speaking skills, including presentations to clients.
• Experience managing vendor relationships.
• Strong organizational, analytical, and project management skills from design conception through delivery and invoicing.
• Demonstrated experience meeting deadlines and managing budgets for projects across all media (digital, print, environmental, collateral, etc.)
• Above average attention to detail and accuracy.
• Experience providing high-level customer service to diverse populations.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Project Management

Duty/Responsibility

• Collaborate with other work units within the Division of University Marketing and Communications on press releases, informational campaigns, University-wide events.
• Collaborate with Sr. Project Coordinator to balance incoming project requests with available office resources, partner needs, and University priorities; strategize and develop solutions to challenges as they arise.
• Using best practices and knowledge of print production, brainstorm with creatives and vendors on most cost-effective way to produce a given project.
• Recommend methods and strategies to improve or streamline procedures and processes; recommend strategies to enhance the unit’s financial outlook; and recommend technology and equipment improvements as they arise.
• Conduct cursory pre-flight checks on incoming client design files to ensure trouble-free offset/digital print production.
• Establish collaborative lead role on projects; serve as a resource to advise and guide clients to compliance of University brand standards; and educate clients on effective creative and production options.
• Based on knowledge of the print industry, draft precise offset/digital printing specifications for vendors to ensure accurate, timely, competitively-priced, and high quality productions of projects and negotiate with vendors when errors occur. Review bid submissions to ensure price accurately reflects project specifications.
• Manage projects by establishing schedules; developing estimate documents for clients, developing scope of work for team members; and managing vendor relationships.
• Other duties as assigned.
• Collaborate with mail house and campus partner(s) to manage mail distribution, when needed; identify constituent mailing lists when needed; serve as a resource to ensure print collateral meets USPS mailing guidelines; and work through any logistic issues.
• Edit, review, and comment on communications projects so they adhere to CSU and/or Associated Press writing guidelines.

Percentage Of Time 65

Job Duty Category Project Consultant

Duty/Responsibility

• Maintain and exercise professional expertise of communication media and methods. Develop communication formats and concepts once the audience, style and tone of the project is determined.
• Serve as a resource and point of contact for developing and executing strategic communications solutions that help clients achieve their goals and objectives.
• Maintain integrity of the University brand and champion its growth and significance among key internal constituents.
• Facilitate client work sessions and brainstorms to unearth new insights and build consensus amongst working teams.
• Represent your ideas or the team’s ideas and present them to others.
• Manage a portfolio of campus partner relationships.
• Work with the creative team to deliver marketing communications built on these strategies to extend the University brand through its colleges, programs, and units in a way that delivers enrollment, fundraising, and awareness growth.
• Other duties as assigned.
• Maintain and exercise professional expertise of communication media and methods to proactively provide solutions to campus partners that meet the aesthetics and marketing communications goals of the project.

Percentage Of Time 25

Job Duty Category Administration

Duty/Responsibility

• Review costs and process contracts and invoices in accordance with University procurement regulations.
• Continually contribute and actively participate in the cost recovery responsibility of the work unit, as well as, contribute to the fiscal goals of the Division of University Marketing and Communications.
• Attend applicable committee and team meetings.
• Initiate purchasing documents in accordance with University procurement regulations.
• Maintain detailed records of project status and tracking. Ensure job tickets contain accurate information and costs.
• Oversee client billing and invoicing.
• Other duties as assigned.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

For a complete application, please submit a cover letter that addresses the minimum and preferred qualifications, a current resume, and contact information for three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Search Contact Laura Hamrick, [email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3

Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes
• No
• High school diploma with a minimum of 10 years of relevant experience directly related to the duties of the position.
• Please select the option below that best describes your how you meet the minimum education/experience requirement for this position.
• Bachelor’s degree from an accredited institution of higher education with a minimum of five years of relevant experience.
• Associate’s degree with a minimum of seven years of relevant experience directly related to the duties of the position.
• Do you have experience in project management?
• I do not meet the education/experience requirement for this position.

Applicant Documents

Required Documents

• Cover Letter
• Resume

Optional Documents