Project Coordinator Jobs

Project Coordinator

The commercial construction division of our company is looking to add a new team member to assistthe Director and be in charge of setting up and closing out our construction contracts! The commercial construction division furnishes and installs doors, frames, hardware, access control systems, Overhead Doors, and more for construction projects throughout the state.Our projects can range in size from a few openings up to 2000+ and are a mixture of renovations and completely new buildings.

The ideal Project Coordinator is a highly organized critical thinker with a desire to learn the construction industry. The ability to stay focused and have a keen attention to detail are required when dealing with legal documents, multiple projects, and hundreds of pages of contract documents for each project. We stay busy all year and every team member is critical to the proper functioning of our hard-working team.

Summary of responsibilities

The Project Coordinator duties are comprised of two main facets. These are:

Contract set up / closeout

oDownload and print the correct blueprints, specifications, addenda, and other project documents from various project share sites

oCombine addenda and other change documents into a single current .pdf

oCompile project documents into job binders

oCommunicate with general contractors to obtain necessary information including billing requirements, construction schedules, contact information, and other project information

oCommunicate with the rest of the team on projects that have unique requirements, tight timelines, or that need special attention

oProcess certificates of insurance, schedule of values, bond information, and other required documentation

oReview project contracts and purchase orders for scope and language

Assist the Director of our Contracts Division

oAssist in the preparation of bid proposals in conjunction with the estimating team

oDownload and print project manuals, blueprints, and other contract documents for estimates

oProcess change orders

oSubmit pre-qualification data and other reporting as needed

oMaintain an accurate and up-to-date task list

oMaintain multiple weekly, monthly, and quarterly reports using Excel formulas and templates

oAssist the Director on the projects he is managing, including releasing material to purchasing, following up on material status, and billing as required

oCross train in order to support the Director’s Assistant Project manager when they are out of office

oAssist in the launch of a new industry-related software system and subsequent company-wide training.

oOther duties and projects as assigned

We are very interested in talking to candidates with the following:

Minimum requirements

oProficiency in Microsoft Office suite and Adobe Standard

oTeamwork, self-motivation, and the desire to work in a fast-paced environment are critical

oThe ability to prioritize workload and meet deadlines

oExcellent time management skills and the ability to stay focused and on task

oStrong organizational skills and attention to detail

oCritical thinking and problem-solving skills

oThe desire to learn new skills, software programs, and industry specific information

oFlexibility and adaptability to changing and parallel priorities

oExceptional communication skills

oWorking knowledge of basic standard business practices

oDue to the nature of our business, the successful applicant will be required to pass a drug test and background check prior to employment.

Preferred Qualifications

oExperience in the commercial construction industry

oThe ability to read and understand architectural plans and specifications

oThe ability to read and understand contract documents and language

This is a full-time hourly position located in Lafayette. We offer a benefits package which includes health insurance, 401K, a health savings account, paid holidays, and paid time off.We also offer industry training classes and advancement opportunities. Come build your career with a reputable company that will appreciate the hard work that you do!