Project Assistant Jobs

Overview
Gray Ohio Valley, Versailles KY is looking for a Project Assistant.
Responsibilities
Why Gray?
Gray is a top-ranked design-build contractor offering architecture, engineering and construction services to domestic and international customers throughout the U.S. It’s the spirit of the people at Gray – passion, commitment and a great team environment – that makes our company a great place to work. Our purpose is to make a difference in people’s lives by creating unforgettable customer experiences and great projects. The people of Gray exemplify our core values: we put safety and quality of life first, we are customer and relationship driven and we demonstrate the golden rule - we treat others the way we want to be treated.
What We Expect… (Essential Functions)
This position will provide technical and administrative support to project teams by accomplishing the following duties

• Processes technical product and shop drawing submittals electronically.
• Other duties as assigned.
• Coordinates, arranges, and schedules meetings in conjunction with the PM. Greets visitors and provides hosting duties. Reserves and prepares the facility for meetings, including meals, snacks and beverages for the duration.
• Maintains all project logs, utilizing Word documents and Excel spreadsheets, including requests for information, proposal requests, change orders, subcontracts, LOI’s and PCD’s, etc . Follows up consistently on outstanding documents and action items, including subcontractor and contract related documents and correspondence for incorporation into project files.
• Assists in the coordination and preparation of monthly project progress reports.
• Manages selected limited scope projects.
• Coordinates/assists in proposal preparation and bid package solicitation and filing.
• Compiles Operation and Maintenance manuals at project closeout and ensures record drawings are saved. Makes sure that project files are archived according to Company policy.
• Assist field operations with tracking toolbox talks, daily reports, safety audits, and QA/QC audits.
• Coordinates activities for project starts for field office setup.
• Attends project meetings as required. Produces and distributes meeting minutes.
• Develops draft schedules and updates project schedules.
• Assist preconstruction in searching for new subs and vendors.
• Prepares quantity take-offs, assists on cost estimates and prepares scopes of work for review.
• Assist preconstruction in managing bid solicitation software and subcontractor database.
• Maintain inventory and order safety supplies for field operations.
• Updates unit costs for materials and equipment in the estimating database
• Organizes and maintains file system including construction drawing, and file correspondence and other records electronically and in paper files. Prepares project-related correspondence, letter, memo or email.
• Meets time sensitive deadlines with accuracy while maintaining a high degree of customer service.

Qualifications
Who we want… (Requirements)

• The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must possess basic computer skills; proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience in computerized scheduling systems such as Microsoft Project. AutoCAD , SketchUp skill is a plus. The selected candidate should have an attention to detail; strong organizational skills; an ability to multitask and to work independently; and have excellent communication skills – both written and oral. Must be physically present in the Versailles office.
• The successful candidate will have an Associate’s degree or five (5) years of experience in an administrative position(s); or the equivalent combination of both. Experience in construction or engineering firm is highly preferred.
• The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands and arms, reach, and talk or hear. Regularly required to climb or balance, stoop, kneel, or crouch. Specific vision abilities include accurate near and distant vision.
Generally, normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime may be required.
Supervisory Responsibilities
The position has no supervisory responsibilities.
EEO Disclaimer
Our Company will be proactive in employing and advancing qualified individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other protected status.
Location : Location
US-KY-Versailles