Program Coordinator - Office Of Strategic Initiatives & Marketing - College Of Dentistry

Program Coordinator - Office of Strategic Initiatives & Marketing - College of Dentistry

Hiring Department: Office of Strategic Initiatives & Marketing

Location: Chicago, IL USA

Requisition ID: 1018147

Posting Close Date: 5/30/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The Program Coordinator perform duties involved in the administration of strategic initiatives, marketing events and other College operations. The Program Coordinator will work closely with the Executive Director of Strategy and Marketing as well as Director of Communications and Project Manager. The person will collaborate with Marketing, Advancement, HR, IT and Facilities Teams to successfully execute strategic projects and manage College level events end-to-end.
Duties & Responsibilities
Program Coordination:

• Responsible for the management of resources, determination and supervision of staff functions; coordinates the recruitment, training, and management of work assigned to professional and support staff;
• Responsible for implementing strategic program priorities, setting goals, and objectives for subordinates in the ongoing process of a program;
• Participates in departmental objectives and long-range planning;
• Assist in the development and administration of programs, and special projects; responsible for various financial operations of the project and/or events; advises on budget preparation as required;
• Provides management reports, analyses, data, and information for administrative purposes; assists with grants or related funding sources;
• Acts as point of contact with campus, agency and university departments and represents the senior administrator on various committees.
• Sets and interprets operating policies and processes for the unit; reviews, initiates programs and operations; establishes policies relating to utilization of office resources;

Coordination of College Level Events:

• Plan and manage Alumni and External Stakeholder events (Alumni and Strategic Advisory Boards, CDS Midwinter Alumni Reception, Alumni Reunion);
• For assigned events, oversee and account for details related to those events, including but not limited to mailing lists, collateral materials, registration management, room set up, coordination of catering, linens, florals, furniture rental, audio visual, scripts, gifts, mementos, expenses, honorarium, and serving as a main day-of point of contact;
• Assist internal College Departments with various Departmental level events by providing resources for venues, caterers, photographers, and audio visual companies;
• Collaborate with Marketing team for photography and video services.
• Coordinate and execute special initiatives within the College such as the monthly Sparky Awards, job fairs, career fairs, appreciation week, town halls, conferences et;

Perform other Project Related Duties:

• Perform other related duties and participate in special projects as assigned.
• Assist in coordinating Continuing Education courses, manage certificates of completion, and maintain reporting/documentation;

Qualifications:

• A total of (1) year (12 months) of professional experience in project coordination, event planning and management.
• Bachelor’s degree.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation