Program Coordinator Jobs

Role: Program Coordinator

Location: San Francisco, CA (Remote)

Length: Contract (12 months) on W2

Day-to-day responsibilities include:

Program & Application Coordination

• Overseeing the integration of Jira and Smartsheet-linked projects
• Owning the setup and maintenance of Jira projects (adding fields etc)
• Coordinating IEEE memberships
• Managing Jira Cloud rollout by being a touch point for IT

Schedule & Project Management

• Attending all vendor meetings, tracking action items, following up with vendors, partners, and team members
• Proofreading for polishing and editing presentations, wide distribution emails, and other general content
• Closely follow all action items from meetings and emails, updating the delegator and person responsible to complete
• Ensuring all Jira tickets are up to date, Creating new tickets but with review/input from technical SME
• Updating project dashboards to show the live status of projects on a weekly basis
• Updating data flows, including test results, change approvals, and documenting in Jira
• Managing meeting invitations across multiple time zones
• Frequent scheduling of meetings and setting agendas

Hardware & Inventory Management

• Maintaining hardware part number management and tracking
• Enforcing hardware inventory processes, ensuring all parts are accounted for in their respective area
• Oversee hardware bench requirements and part management

Vehicle Fleet Sustainability

• The replacement rate of sensor inventory
• Requests for new features
• Jira and Smartsheet management of these tasks
• Coordination and documentation enabling prioritization of tasks related to the existing vehicle fleets, specifically:
• Additional diagnostics
• Tracking analysis of fleet issues

Additional Responsibilities

• Maintain action items/deadlines across stakeholders.
• Jira grooming for actions identified by stakeholders.
• Ensure notes are coordinated, synthesizing emails from stakeholders.

You should apply for this role if you have the following qualifications

• A basic understanding of how hardware and firmware are related
• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
• Jira / Smartsheet proficiency
• A professional engineering vocabulary
• Exceptional communication and interpersonal skills and ability to navigate various professional dynamics