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Police Records Specialist Jobs

Company

City of Tucson
Address , Tucson, 85701
Employment type FULL_TIME
Salary $18.15 - $31.31 an hour
Expires 2023-09-10
Posted at 8 months ago
Job Description

Introduction



The Tucson Police Department has an exciting career opportunity for candidates who have a passion for public service working with a large law enforcement agency. If you are a positive, self-motivated, results-driven, goal-oriented, and collaborative individual with a strong desire to learn and serve the community in a public-safety environment, then we have the opportunity for you!

Individuals in the Police Records Specialist role will work on several projects simultaneously, while prioritizing assignments quickly yet remaining flexible to changing priorities. A career in police records requires that individuals uphold the highest standards of ethics and integrity, while striving for excellence in providing exceptional customer service to members of the Tucson Community and the Tucson Police Department.

Under direct supervision, incumbents in this position are responsible for the maintenance, tracking, verification, research and analysis of records and reports utilizing multiple databases. This position is also accountable for ensuring compliance with pertinent laws, rules, regulations, and administrative policy when responding, processing, and fulfilling various requests for information from the public and departmental staff. Change is constant, and the pace is fast. Incumbents must be open to novel experiences and a willingness for cultivation and development. It is critical that candidates be aware and consider the following job elements before submitting an application:

  • Incumbents of this position must be adept at completing tasks effectively and efficiently in the course of fulfilling their essential functions.
  • The training process is extensive; incumbents will spend 90 days reviewing written procedures along with a required successful completion of on-the-job training. The probation period is 18 months.
  • Work is fast-paced and often stressful. It requires the ability to adjust quickly to changing job assignments and the ability to safeguard confidential information.
  • Incumbents will be required to work rotating shifts, weekends and holidays. Overtime will be required as necessary.
  • Incumbents will often be exposed to highly sensitive and graphic content to include written documentation, photos, videos, audio, and other evidence collected as part of investigative reports.
The City of Tucson and the Tucson Police Department offer a comprehensive benefits package that includes health and wellness, paid time off, and financial security for future planning. For more details click on the View Benefits link above.

General Description

Processes and maintains criminal records information including civil case subpoenas. Receives, processes and distributes information to various agencies, organizations and the public.

Essential Functions

Responds to requests from the public and law enforcement/criminal justice community by determining the requestor's right to information, accessing one or more databases, interpreting responses, pulling files, determining the status of the case, redacting information, processing information, copying files, collecting fees and logging requests, processing information in accordance with laws, within time constraints, and ensuring correct processing to avoid civil and criminal liability to the department and City.

Maintains information on local wanted/missing persons and property in local, state and federal databases through entry, cancellation, modification, deletion, verification and confirmation of information, acquiring biennial national certification, meeting time constraints, and ensuring complete and accurate processing to satisfy biennial audit requirements from the Department of Public Safety and Federal Bureau of Investigation.

Processes paperwork completed by police officers and detectives by reviewing for correct classification as established by federal guidelines, copying and distributing to internal investigative units, prosecuting agencies, and other agencies, determining case status according to local, state and federal guidelines for disposal of property and evidence, and distributing U.S. mail and all interdepartmental communications within the department.

Indexes information from police reports into an automated system by ensuring completeness and accuracy of the information, comparing new entries with existing records, conducting research as necessary and consolidating files.

Performs related duties by processing subpoenas, testifying in court, performing quality control on collision reports to ensure compliance with guidelines, and assisting in the training and cross-training of personnel, orienting new employees, police officers and citizens, and providing guidance to other employees.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year record keeping, handling confidential records, and providing customer service

Special Job Requirements

Ability to type 35 words per minute net (WPMN).

Selection Plan

Applicants who successfully complete an employment application and meet minimum qualifications will receive information for the Written Examination.

The Written Examination will be conducted in-person on Saturday, September 9, 2023.

Applicants who pass the Written Examination will be invited to complete the Typing Test. Applicants will receive an email with further instructions on how to complete this requirement.

Applicants who successfully pass the Written Examination and the Typing Test will be invited to the in-person tour of the facility.

Applicants who pass both the Written Examination and the Typing Test will be placed on the Civil Service Eligibility List. An applicant's ranking on the Civil Service Eligibility List will be based on their final score which will be calculated as:

  • 90% Written Examination
  • 10% Education and Work Experience

This recruitment will establish a Civil Service Eligibility List that will be utilized to fill vacancies occurring within the next six (6) months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Eligibility List. If you qualify for preference points as outlined in the Employment Profile, you must submit your documentation either in-person at the time of the Written Examination, upload to your COT application or send it via email it to [email protected]. Copies of DD 214s must reflect a characterization of service.

Applicants requiring an accommodation in accordance with the Americans with Disabilities Act for any of the applicant examinations must email [email protected] at least 48 hours prior to the examination.

Candidates placed on the Civil Service Eligibility List who receive a contingent offer must successfully pass the following:

  • An extensive background investigation, including local, state and national criminal and fingerprint checks
  • Motor Vehicle history check

Conclusion

You are highly encouraged to print or save this bulletin as a PDF because it contains important testing dates and information that you will need to refer to later. It will not be available after the closing date.

Communications throughout this process will be sent exclusively via email so please ensure your browser accepts emails from [email protected] and check your email account regularly. Failure to respond or follow instructions will result in disqualification.

All inquiries should be directed to the individuals listed below:
Carolyn Cruse, 520-837-7755 or email: [email protected]
Jennifer Urbina, 520-837-7762 or email: [email protected]