Pmo Operations Coordinator Jobs

Position Summary:

Provide alignment for the project management office (PMO) in the areas of planning, executing, and managing project scope, changes, contracts, stakeholders, schedules, budget/financial management, risk management, communications, staffing, and overall client relationships. Create and deliver Project Management training materials, utilization of project management tools and processes, and assist in preparing PMO reports and presentations.

Location:

Remote, but prefer to live within 100 miles of Lamar, MO; Slayton, MN; Bismarck, ND; Altoona, WI, or Lexington, KY

Essential Duties and Responsibilities:

▪ Evaluate established project financial tracking and reporting, and develop tools to align those

financials with client invoicing.

▪ Work closely with PMO staff with project management support needs related to project scope,

changes, contracts, stakeholders, schedules, finances, risks, communications, staffing, client

relationships, status updates and reporting, time/mileage/expenses, and other areas as needed.

▪ Provide input to determine processes and tools to efficiently track and run projects and provide

guidance for continuous improvement in managing projects.

▪ Identify and lead training of new project managers on PM training tools, processes, and

materials.

▪ Assist, as needed, in the organization of multiple projects within the company.

▪ Oversee PMO compliance and coordination with document retention policy.

▪ Collaborate with project managers on processes and documentation related to project funding

programs from federal, state, or other funding sources.

▪ Ensure compliance of company policies and procedures by communicating effectively with

staff.

▪ Prepare for and attend periodic and ad-hoc meetings as requested.

▪ May need to attend meetings with clients occasionally.

Minimum Skills Required:

▪ Must have excellent communications skills written and verbal and must be able to use many

different tools for those communications such as phone, video conference, email, chat tools, social

media, office suite tools, etc. Must be able to effectively assist in preparing presentations.

▪ Must be able to help organize the many different aspects (as described above) of a project for

multiple projects, with multiple teams and clients.

▪ Must be able to assist project managers with project budget processes and tracking/reporting on

project financials.

▪ The PMO is required to work on hundreds of projects involving many different stakeholders, so it

is imperative that PMO staff manage their time wisely and efficiently.

▪ Projects typically have a lot of information flowing in many different directions between many

different stakeholders and are typically of high monetary value, so it is important to minimize

mistakes and misinformation that could impact any of these stakeholders. Thus, close attention to

detail is required.

▪ The PMO must work with a variety of stakeholders from many different environments, with many

different skillsets and form a cohesive team to implement a variety of different projects. All PMO

staff must be highly collaborative and be fluent in establishing a friendly team environment.

Education and Experience:

Required:

▪ High school diploma or equivalent

▪ Significant experience with MS Office tools

▪ Experience with utilizing company systems for tracking time, mileage, expenses, finances,

projects, and other company information

▪ Experience with the cloud, various file sharing systems, and with various tools for

video/audio/data communications

▪ Exposure to aspects of project management or engineering services

Preferred:

▪ Associate or bachelor’s degree

▪ Experience with processes, tools, and concepts for project management

▪ Experience and knowledge of the broadband/telecom industry and/or the electric utility

industry