Payroll Specialist Jobs

Job Type

Full-time

Description

• HYBRID REMOTE - MUST LIVE IN JACKSONVILLE AREA*

JOIN THE ECS TEAM

At ECS, we help underserved children in Northeast and Central Florida build a solid foundation for educational success. Give a child a better start, and you dramatically increase the child’s odds of being a better person – of having a better life. Partner with us to we create opportunity so that the children we serve can achieve their full potential.

ECS has career opportunities available in several counties throughout Northeast and Central Florida. Thank you for your interest in a career with Episcopal Children’s Services.

ECS offers a competitive benefit package which includes:

• Employee Assistance Program (EAP)
• Paid holidays
• Career development
• College tuition assistance
• Long-term & short-term disability insurance
• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employer-paid life insurance
• Generous paid time off

GENERAL DESCRIPTION:

Provide timely and accurate administrative processing of payroll and benefits. Perform various professional accounting duties including general ledger transactions and reconciliations. Assist with the month-end close process.

MAJOR RESPONSIBILITIES:

Prepare, verify, and process payroll

• Collect, print, and review for accuracy all timesheets. Match timesheets w/ leave requests
• Update employee records for new hires, pay change, salary distribution, benefits, garnishments, terminations, etc. into system as necessary
• Make limited general ledger entries for payroll taxes and liability accounts
• Assist with payroll tax reporting – Audit and resolve tax-related issues

Misc. payroll duties

• Research and complete salary requests, such as, unemployment claims and employment verifications
• Research all misc. payroll issues – i.e., employee inquiries, etc.
• Prepare analysis for auditors and monitors throughout the year
• Pull payroll reports for other departments, including overtime and leave, reports
• Assist with W2’s, quarterly, and year-end tax and payroll-related reporting

Benefit administration

• Reconcile benefit premiums w/ general ledger and make appropriate adjusting entries
• Process monthly insurance billing, including auditing invoices for accuracy (terminations and additions)

Accounts Payable

• Assist with account analysis and process general ledger transactions.
• Process electronic payments (ACH transfers), including submitting transfer requests to bank for processing.
• Process invoices, including identification of appropriate accounting classification (grant and account number).
• Assist with Accounts Payable duties during non-payroll weeks as time allows, performing duties such as reimbursement input, matching invoices to appropriate purchase orders and other documentation providing evidence the invoice represents a legitimate cost to the company.
• Prepare checks for review and approval by management. Match checks to supporting invoices, purchase orders and other documentation for review by management.

General Ledger

• Provide back up for other positions in the fiscal department.
• Prepare and review audit work papers and assist external auditors/monitors during the quarterly reviews and audit.
• General accounting functions including month-end closing activities, journal entries and account analysis
• Develop and implement accounting procedures by analyzing current procedures and recommending changes.
• Answer accounting and financial questions by researching and interpreting data.
• Other projects as assigned

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

• This position reports directly to the Senior Disbursements Manager with a dotted-line reporting relationship to the CFO and Finance Director.

Requirements

EDUCATION AND EXPERIENCE:

• Associate’s degree in Business, Finance or a related field preferred
• A minimum of 2 years’ experience with significant payroll and accounts payable experience required.
• Experience working with Paylocity, ADP, or other payroll software as a service provider preferred.

SKILLS, KNOWLEDGE AND ABILITIES:

• Knowledge of accounting principles and practices
• Strong analytical, organizational and communications skills
• Ability to plan and organize work efficiently
• Ability to work well with others
• Ability to exercise good judgment in financial management
• Knowledge of computer systems pertaining to accounting and financial management
• Attention to details and follow through
• Ability to handle multiple priorities
• Knowledge of Microsoft Office products, i.e., Word, Excel
• Ability to communicate with all levels of employees and business partners, orally and in writing
• Ability to effectively present information and respond to questions from groups and individuals

CERTIFICATIONS:

• Valid Driver’s License
• Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.

ENVIRONMENTAL CONDITIONS:

• Works inside in an office environment
• Some travel may be required

ESSENTIAL PHYSICAL SKILLS:

• Requires normal range of hearing and eyesight to communicate with clients and staff.
• Typical Physical & Mental Demands: Requires prolonged sitting with some bending, stooping, and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, photocopier, calculator and other office equipment.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Salary Description

$23.07 - $26.44 per hour