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Payroll Specialist Consultant Jobs
Company | BioSpace |
Address | Home, KS, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet News |
Expires | 2023-07-18 |
Posted at | 10 months ago |
General Scope And Summary
- Assist with maintaining payroll resources shared with outside stakeholders.
- Preparing payroll batches for input into ADP and auditing for necessary corrections prior to finalizing payroll.
- Pulling and preparing various external vender reports for payroll reporting purposes.
- Ensure payrolls are correct per post-reports auditing practices.
- Preparing and storing back-up documentation to support payroll processing.
- Escalating issues with payroll impact to Payroll Manager or Payroll Analyst as they arise so they can be addressed prior to finalizing payroll.
- Follow effective key control environment in assigned areas.
- Assist with answering inquiries from employees, business partners, and external entities on a range of topics.
- Processing period changes/refunds for company Employee Stock Purchase Plan.
- Ensuring recent state and local tax changes are processing correctly prior to finalizing payroll.
- Work closely with P&E (HR) and ensure all new hires and terminations are updated in payroll system in a timely manner.
- Calculating pro-rated salary for mid period new hires and terminations.
- Assist with processing off-cycle payroll runs as needed.
- Execute payroll related activities during each pay period, including but not limited to:
- Assist with annual compensation cycle changes and annual bonus payout.
- Provide support for Sarbanes-Oxley testing, other periodic reviews, and yearly audits.
- Running full cycle payroll for our salaried exempt, salaried non-exempt, and hourly employees on a semimonthly schedule.
- Assist with quarter year end processes to ensure smooth W2 processing and distribution.
- Support special projects; provide ad hoc analysis and support.
- Receiving and auditing HR provided payroll data via Workday EPIP files and external sources.
- Work with P&E (HR) and other internal stakeholders to accommodate changes in company benefit enrollments within a timely manner.
- Track employee location changes to manage payroll tax implications.
- Work with municipalities to set up registrations as needed for state and local jurisdictions.
- Support ongoing maintenance of state and local jurisdictions, to include SDI, SUI, FMLI, and PFLI on the state side, local tax, local service tax, and misc. assessment taxes/fees.
- Maintain ADP smart compliance regarding rate changes, filing frequency changes, and received correspondence.
- Interact with ADP services to maintain payroll systems, including ADP Garnishment Services, ADP Tax Services, ADP Reporting, ADP SmartCompliance, and others as needed.
- Perform periodic audits of unsubmitted time blocks to identify any time that would have resulted in pay, and work with P&E (HR) to clear out any unnecessary time blocks.
- Assist with build out and maintenance of a comprehensive time tracking resource to include documenting process and procedures and creating job aids.
- Verify that employee time tracking inputs are captured and in line with policies (OT, Holiday, PTO, etc.). All identified exceptions are to be reviewed and corrected prior to payroll processing.
- Assist our hourly non-exempt and salaried non-exempt employee population with time tracking questions.
- Assist with maintaining Workday system payroll calendars and period schedules.
- Analyze and resolve data discrepancies between Payroll system (ADP) and external systems and/or vendor platforms.
- Assist with maintenance of user registration and account access rights in ADP.
- Escalate any identified system issues to Payroll Manager as needed.
- Coordinate with members of P&E (HR) and DEC (IT) to maintain special pay calculations on designated company holidays.
- Assist with preparation of payroll account entries for upload to Oracle ERP.
- Assist with maintenance of G/L file mapping in ADP.
- Assist with reconciling payroll related items from the bank statement that are not captured within regular on-cycle payroll processing.
- Excellent interpersonal skills; ability to develop important relationships with key stakeholders; ability to analyze issues to develop relevant and realistic plans, programs, and recommendations.
- Embrace our core values: Put People First, Improve Lives, Cultivate Curiosity, Do Right, and Forge New Pathways.
- Excitement about the vision and mission of Sage.
- Must thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful, and efficient.
- Bachelors degree and/or 4+ years of relevant corporate payroll experience.
- Previous experience processing payroll with ADP required.
- Proficient in Microsoft Office, especially Excel, required.
- Experience with GL accounting and booking journal entries is a plus.
- Experience in Workday is a plus.
- Experience in processing multi-state payroll required.
- Experience with local tax withholding requirements is strongly preferred.
- Excellent written and oral communication skills required.
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