Part-Time Administrative Assistant (Hga-R)

The Part-Time Administrative Assistant position is a direct-hire position working for HGA at the corporate office in Ruston, LA. This is a part-time position requiring approximately 20+ hours per week. The hours are flexible, but will likely be 8am-3pm M-TH.

Part-Time Administrative Assistant Responsibilities

• Retrieve and compile backup documentation for billers to ensure accurate and timely invoicing.
• Assist with managing portals and online platforms, ensuring information is up to date and accessible.
• Scan and upload various documents to the Document Management System (DMS).
• Support project-related activities such as proposal preparation, project documentation, and project opening and closing procedures.
• Assist with contract labor administration, including maintaining records, and processing invoices.
• Assist with American Express (Amex) account management, including reconciling statements, processing expenses, and ensuring timely payments.
• Provide backup support for answering phone calls and handling inquiries.
• Collect necessary backup documentation for charges and expenses and maintain accurate records.
• File documents, records, and reports in an organized and systematic manner.
• Provide backup support for time and expense entry when needed.
• Handle billing for small and simple projects, ensuring accuracy and adherence to billing procedures.

Qualifications

Part-Time Administrative Assistant Qualifications:

• Strong attention to detail and accuracy in handling documents and data.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Ability to work independently and prioritize tasks effectively.
• High school diploma or equivalent; additional education in accounting or related field is a plus.
• 2+ years of experience in administrative support roles or accounting administration is required.
• Proficient in using standard office software, including scanning and document management systems.
• Candidates must be located within daily commuting distance of Ruston, LA.
• Excellent communication skills, both verbal and written.
• Familiarity with billing procedures and basic accounting principles is a plus.
• Discretion when handling confidential and sensitive information.

Equal Opportunity Employer/Disabled

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