Opus 3 Artists, Administrative Assistant - Application Via Wayup

This role is with Opus 3 Artists. WayUp is partnering with Opus 3 Artists to hire top talent.

Essential Duties and Responsibilities include the following:

• Other duties may be assigned to meet business needs
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
• Prepares and tracks performance contracts
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels and visas
• Works independently and within a team on special projects at the request of the Manager which may include planning and coordinating presentations, disseminating information, and organizing company-wide events
• Fields routine and non-routine questions via phone and email including communication with artists, presenters and orchestra managers in the US, Europe, and Asia
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Coordinates schedule, expenses, and travel for Manager
• Tracks artists’ payments and/or commissions