Operations Administrator Jobs

General Purpose
The Operations Administrator will support key project management teams including Lighting, Mechanical, (BMS) Building Management Systems, Electricians/Retrofits team, sales, accounting, and others through a variety of tasks related to project communication, documentation, and organization. This position may serve as the primary day-to-day project manager on one or more Mantis Innovation projects.
Essential Functions
KEY RESPONSIBILITY: Project Operations Administration

• Support relationship with local utilities and incentive processes
• Consults on using Smartsheet and other programs to track material orders
• Creation of site-specific safety plans for each project site.
• Manage project documentation
• Supports PMs on ordering / tracking / pick up of recycling boxes and material
• Submits and maintains all necessary project related documentation
• Validates documentation for accurate and timely completion

KEY RESPONSIBILITY: Rebate Applications

• Maintains client master sheet with appropriate utility incentive information
• Maintains utility incentive tracker spreadsheet
• Works with accounting and PMs to identify and allocate utility incentive payments
• Creates project folder for each incentive application
• Completes and submits online incentive applications
• Maintains utility invoice / proposal template
• Creates necessary documents for utility (proposal, invoice, LOA etc.)
• Interface with client corporate teams to secure utility bills / account numbers

Minimum Qualifications

• High school diploma/GED
• Advanced Microsoft Office abilities
• Advanced communication abilities (written, verbal, visual)
• Minimum 5 years related experience in project administration

Preferred Qualifications

• Experience working in the lighting industry, particularly with retrofits
• Intermediate Salesforce experience
• Intermediate SnapCount/Dropbox/Smartsheet experience
• Experience working with utility incentive programs and contractors

COMPETENCIES

• Excellent analytical / problem-solving skills
• Intermediate proficiency with standard website portals, mobile app functions,
• Outstanding relationship-building skills with a high degree of responsiveness and integrity
• Excellent interpersonal and communication skills, both verbal and written
• Proven ability to interact effectively at all levels of an organization
• Self-motivated with the ability to work highly effectively with minimal supervision/remote management
• Strong people service/support orientation

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES

• Work is performed in a non-smoking office setting
• Usual office environment with long periods of sitting, walking, standing, stooping
• Ability to travel up to 25%
• Offsite client meetings
• Working extended hours may be required as needed.
• Lifting up to 30 pounds.
• Offsite and on project for project management meetings
• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as email and telephone
• Note: Employees are held accountable for all duties of this job. Thisis not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Mantis Innovation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.