On-Boarding Specialist Jobs

Job Title: Onboarding Specialist

Location: Indianapolis, IND - 46280

Onboarding Specialist

Reports to

Global Onboarding Manager

BCforward is hiring an Onboarding Specialist. The position’s primary responsibility is to initiate, manage, and complete all new hire requirements for a variety of clients globally.

This position requires excellent customer service, a strong sense of urgency, and problem-solving. This is a high-visibility role that works with multiple internal departments as well as provides regular status updates to Account Managers and Client Relationship Managers. The Onboarding Specialist will report to a Global Onboarding Lead to ensure timely completion of deadlines and delivery targets. The ideal candidate will be flexible, eager to learn and develop a compliance/client knowledge base and possess strong communication skills across multiple platforms (Office Teams, Outlook, vendor systems, Skype, phone, etc.). This is an exciting, fast-paced environment with new challenges daily.

Responsibilities include:

• Provide multiple, daily status updates to Global Onboarding Manager
• Initiate and monitor background checks and drug screens
• Work through challenging problems, solo and in a team environment, to ensure candidates are delivered in a timely manner and fully compliant with all local, State, and Federal regulations.
• Assist with miscellaneous tasks, projects, and initiatives as needed
• Learn and contribute to state and Federal compliance procedures and deadlines
• Maintain accurate data entry of new hire information into appropriate systems (ADP, Benefocus, Vendor Management System)
• Verify and maintain all pertinent data fields within internal systems to ensure minimal back-office errors
• Communicate background check / drug screen results in compliance with all state and Federal laws
• Coordinate start details with candidate and client
• Interact with account managers, department heads, and various team leaders to ensure timely delivery of candidates
• Initiate and monitor standard new hire paperwork (Form W-4, I-9, state-specific compliance forms etc.)

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel should not be needed for this role. If travel would happen, it would be primarily local during the business day.

Work Authorization/Security Clearance (if applicable)

None required

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About BCforward

BCforward is a Global IT and workforce consulting company, leading businesses at moments of transformation, acceleration, and scale. We are leading a new era of global business and workplace culture forward by providing world-class consulting and staffing solutions to customers across the globe. At BCforward, we champion the power of human potential to help companies transform, accelerate, and scale.