Office Manager/Hr & Finance Representative

Who are Answer Engineering and Re:Build Manufacturing?

Answer Engineering, a Re:Build Manufacturing company, is an exceptional engineering firm providing aerospace design and analysis services to companies around the world. The team solves challenging engineering problems ranging from electric vertical take-off platforms (EVTOL), to space tourism. To meet the demands of our customers, Answer Engineering is embarking on building a first-class support organization to ensure the engineering team can remain focused on engineering challenges. The Operations Team performs the finance operations for the company, plans company events, ensures our office remains stocked with all essentials, and promotes our company culture. Answer Engineering is a casual work environment where discussions take place in the open, events are frequent including company BBQs and ski trips, and our office remains stocked with a variety of snacks and beverage options. Answer Engineering reinforces the value of having a diverse workforce and promotes equity and inclusion for all employees.

At Re:Build Manufacturing we're rebuilding America's manufacturing base and creating meaningful, sustainable jobs in areas that have been deindustrialized over the past 20-30 years. Our strategy is to employ technology, systems, deep financial resources, and best management practices to compete and win as manufacturers in the global market. We are NOT private equity. We do not buy companies with the intention of selling them. Over the next decades we want to make a difference in the US Manufacturing economy and the communities in which we operate. We believe in the power of people and the long-term competitive advantage that can be derived from helping our employees achieve their fullest potential.

Who we are looking for

A highly organized and versatile individual to join our Operations Team as an Office Manager. This position requires a solid understanding of finance, office management, and HR support. The ideal candidate will be meticulous, possess excellent communication skills, and can multitask effectively.

What you get to do

Finance:

• Liaise with vendors to resolve invoice, price, or receiving queries.
• Generate invoices based on payroll and accounts payable information.
• Prepare bank deposits and handle incoming digital deposits.
• Audit billing codes against purchase orders for internal billing.
• Coordinate order procurement for customers and internal teams.
• Place orders and track results.
• Run accounts payable, including bill gathering and entry.
• Process vendor ACH payments and reconcile bank accounts monthly.
• Record business transactions, refunds, and other financial details.
• Work with customers to ensure timely payment of invoices.
• Collaborate with the Shop Manager and Program Managers to ensure accurate expense reports and customer billing.

Office Management/Admin:

• Coordinate new hire technology setup, such as computers and email addresses.
• Set up desks for new hires.
• Be responsible for office supplies and janitorial supply inventory and ordering.
• Support companywide event planning and execution.
• Schedule and arrange meetings and appointments.
• Coordinate with the janitorial team for cleaning needs and resupply.
• Maintain company calendars.
• Place orders for company catering events.
• Address employee requests related to office matters.
• Assist in handling office and desk inventory.
• Manage internal Microsoft applications, including license distributions and file organization.
• Handle kitchen food inventory and organization.
• Support AE Diversity Equity and Inclusion (DEI Program)
• Handle mail distribution and package management.
• File and organize hard copy and digital paperwork.

Human Resource Support:

• Coordinate companywide HR trainings.
• Assist in onboarding procedures and new hire orientation.
• Assist in the development and communication of HR policies and guidelines.
• Capture and prepare employment data for reporting and analysis.
• Coordinate recruitment and future employment activities.
• Serve as a point of contact for HR inquiries and provide day-to-day HR support as needed.
• Manage communications with employees on leave programs and benefits.
• Assist in planning and coordinating corporate events and initiatives.
• Coordinate and track all leave of absence activities.
• Maintain employee personnel files and ensure data integrity.

What you bring to the team

• Must be a US citizen or permanent resident with the ability to obtain a security clearance

• Excellent organizational and communication skills.
• Ability to prioritize tasks and multitask effectively.
• 3-5 years of experience in finance, office management, and HR administration.
• Proficiency in financial processes, including accounts payable, accounts receivable, and payroll.
• Bachelor's degree in Finance, Human Resources, Business Administration, or related field (preferred) This may be substituted for years of experience on the job.
• Attention to detail and ability to maintain confidentiality.
• Knowledge of HR policies, procedures, and employment laws.
• Prior Experience making DEI Program implementations a plus. Willingness to make DEI a priority.

Salary Range

• $72,000 - $109,000, depending on experience

The BIG payoff

We are a company who is going to make a difference in the industries and the communities in which we choose to operate.

Every employee of Re:Build will share ownership in the company and will share in the financial rewards of the success we achieve together, at all levels of the company!

We want to work with people that reflect the communities in which we operate

Re:Build Manufacturing is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

Re:Build is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or you may call us at 617.909.6275.