Office Manager/Bookkeeper Jobs

We are seeking an Office Manager to provide hands-on support and guidance to the functional areas within the Accounting department.

Essential Job Duties

• Provide customer service (onboarding and issue resolution) for card services
• Audit and file IFTA/Fuel Tax returns
• Conduct various audits
• Issue stop payments
• Provide overall supervision for the department
• Proactively monitor employee expense card balances and make necessary payments in advance of reaching credit limits
• Manage contactor referral bonus payments
• Upload check details into the fraud prevention system and take prompt action on discrepancies between checks issued vs checks deposited/cashed
• Conduct EFS money code audits; identify which of the issued codes have been used, which codes are open/unused - if open/unused, investigate and close the codes out if needed
• Review new and updated vendor setups
• Initiate bank wires and ACH payments
• Review and sign off on bi-weekly accounts payable check runs
• Oversee the FedEx account billing
• Analyze daily cash flow reports
• Calculate monthly fuel rebates
• Setup recurring payments and supervise open payables
• Ensure invoices are accurate and uploaded into our ERP platform
• Manage inventory and order check stock for payables, settlements, and EFS cards

Required Qualifications

• 1+ years of supervisory experience
• High school diploma or equivalent
• Detail oriented with top-notch organizational skills
• Demonstrated problem solving, analytical, and quantitative skills
• Ability to read, speak, write, and understand English in a professional manner
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
• 3+ years of experience working in a professional office environment

Preferred Qualifications

• Bachelor's degree
• Knowledge of fuel taxes, EFS card services, and accounts payable

What's in it for me?

• 8 Paid Holidays
• Paid Vacation
• Company Paid Life Insurance
• 401K Employer Match
• Health Savings Account (HSA) with employer contributions
• Company Paid Short Term Disability Insurance
• Medical, Dental, and Vision Insurance
• Flexible Spending Account (FSA)
• Company Paid Long Term Disability Insurance

Greatwide is a member of The Evans Network of Companies. With extensive capacity and a nationwide network of agents, we are ready to handle your transportation demands. We understand our business is about relationships. We work hard to establish new and nurture existing relationships with our Customers, Agents and Independent Contractors.