Office Manager Jobs

At Axia Women’s Health, our vision is to lead the way in improving women's health. At the core of achieving this is a caring, connected, and progressive community of 500 providers across nearly 200 women's health centers in New Jersey, Pennsylvania, Indiana, Ohio, and Kentucky. The rapidly growing network spans OB/GYN physicians, breast health centers, high-risk pregnancy centers, two laboratories, urogynecology care, and fertility centers. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives.

We are currently recruiting for an Office Manager for Dinesen & Associates. The Office Manger reports to the Director, Operations and is responsible for the overall daily management and coordination of clinical and administrative business operations for the care center.

Essential Functions

• Partners with clinical supervisor to supervise the day-to-day operations of care center, including distributing building access keys and back-up security access cards, etc.
• Monitors practice schedules and flow of patient care through direct observation and communication with appropriate staff.
• Performs staff evaluations and makes recommendations on merit increases, promotions, and disciplinary actions.
• Participates in recruitment and retention of clinical and non-clinical staff and provides training to supervisors.
• Participates in development of long-range strategic plans, governance structure and objectives for practice management.
• Participates as needed in special department projects, attends virtual meetings as requested, and participates in monthly meetings with department supervisors to ensure operational efficiency and open communication.
• Maintains proficiency with scheduling and EHR system.
• Participates in the development and administration of policies on clinical, business operations and strategic planning. Interprets policies, objectives, and operational procedures.
• Coordinates with HR, IT, Credentialing, Billing and Accounting functional teams, as needed.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout arrangement and housekeeping of office facilities.
• Resolves problems related to staffing, utilization of facilities, equipment and supplies for the care center.
• Participates in the evolution and refinement of the quality improvement process at the care center and ensures patient satisfaction.
• Assists in survey compliance, quality assurance, and staff development duties, as assigned.

Supervisory Responsibilities

• Overall management of both clinical and non-clinical care center staff.

Qualities and Skills

• Proven ability to work with physicians.
• Demonstrated ability to establish and maintain effective working relationships with personnel across various facilities as well as external entities.
• Excellent verbal and written communication.
• Strong Knowledge of Microsoft Office Suite
• Strong knowledge of electronic billing process and medical insurance.

Education and Experience

• 4-year degree from an accredited college in business, healthcare, or related field.
• 5+ years’ recent experience in healthcare management.
• Knowledge of electronic billing process and medical insurance.
• Experience managing staff upwards of 60 employees.
• Experience managing a high-volume practice, OB/GYN or Fertility specialty, preferred.
• Experience with eClinical Works (eCw) beneficial.

Full Time Benefits Summary

• Axia-paid life insurance, short term and long term disability
• Full time benefit-eligibility beginning the first of the month after hire
• Generous PTO offering with additional time off for volunteering
• Choice of multiple medical insurance plans to best meet your needs, with premiums as low as $8 per pay
• Free counseling for colleagues and family members, including parents and parents-in-law
• Access to Axia providers at little to no cost through Axia’s medical insurance
• Immediate 401(k) matching contribution with no vesting period
• Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA, identity theft, long term care, pet insurance and more!

At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.