Office Manager Jobs

Position Title Department Reports to Office Manager Office Vice President Employment Status FLSA Status Effective Date ☐ Temporary ☐ Full-Time ☐ Part-Time ☐ Non-Exempt ☒ Exempt May 2023 Position Summary Supports company operations by maintaining office systems and supervising staff by performing the following duties. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Directs employee training to improve efficiency and ensure conformance with standard procedures and practices. Maintains CSR staff by interviewing, selecting, and orienting employees. Supports CSR staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. Organizes executive's appointment schedule; conserves executive's time by reading, researching, and routing correspondence; completes projects by assigning work to CSR staff; following up on results. Maintains office services by organizing office operations and procedures; preparing payroll; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Promotes office efficiency by planning and implementing office systems, layouts, and equipment procurement. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Inspects branch office installations and facilities to ensure that company service and operating standards are followed. Completes operational requirements by scheduling and assigning employees, following up on work results. Directly supervises ten or more employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; initiating, coordinating, and enforcing systems, policies, and procedures. Other duties as assigned. Minimum Qualifications (Knowledge, Skills, and Abilities) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; Microsoft Outlook and Real Green. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. By signing, I agree that I am capable of performing the essential functions of this position, that I agree to the physical demands and working environment of the position, and that I understand the expectations of the position. Reviewed with employee by Signature: _______________________________ Name (print): ________________________________ Title: _____________________________________________________ Date: _____________________ Received and accepted by Signature: _______________________________ Name (print): ________________________________ Title: _____________________________________________________ Date: _____________________ Arbor-Nomics Turf Inc is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.