Office Manager – Department Of Medicine

Job Summary:

Join the Department of Medicine (DOM) as the Business Services Manager/Office Manager. This position is a key member of the Department’s central administration, providing direction and oversight for the Department’s Executive Assistant/Business Professionals and Communications team as they support the Department Chair, Executive Vice Chair and Vice Chair’s departmental initiatives and activities. The Business Services Manager will report to and work closely with DOM’s HR Program Director to develop, implement and streamline the Department’s business operations and processes to ensure both efficiency and compliance with university regulations and the Department’s leadership teams goals. This is a full-time position located in Aurora, CO, on the CU Anschutz Medical Campus. The DOM Office Manager is a working supervisory position and is expected to be on campus.

Key Responsibilities:

Executive Administration:

• Define objectives and expectations, delegate and monitor duties for the Administrative and Communications teams to ensure work is distributed appropriately and deliverables are met.
• Supervise the Administration and Communications teams which includes all aspects of performance management, such as performance planning, conducting evaluations, resolving disputes, and training (currently 4 full-time FTE’s).
• Provide backup support to Executive Assistant and Administrative Professionals supporting the Department Chair and Executive Vice Chair and Vice Chairs as needed.
• Work in conjunction with the Department’s human resources team to manage the recruitment process for faculty positions, which includes oversight of logistical coordination for candidate visits.

Space & Equipment Inventory:

• Assist with long-range space planning for all aspects of the Department of Medicine including administrative and research space.
• Manage the annual survey and inventory for office and research space through the Webspace system.

General:

• Develop procedural and informational materials for the Department including process documentation and various information guides.
• Assist with ad hoc projects and processes as needed.

Why Join Us:

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Campus. From our humble beginnings in 1883, we are recognized among the top tier departments of medicine in the country. With more than 1,800 dedicated faculty and staff (including 300 residents) and fellows across 14 divisions – we are transforming the future of health care. Collectively we are:

• The only comprehensive academic health sciences center in Colorado.
• One of the nation’s newest innovative health sciences campuses.
• The largest academic health center in the Rocky Mountain region.

To learn more about us, please visit:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit:

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Five (5) years of progressively responsible experience in an administrative role, including two (2) years of supervisory or team lead experience.
• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• At least two (2) years of experience as a team lead, supervisor, or manager.
• Experience providing administrative support to faculty and staff in higher education and/or medical education.
• At least three (3) years of experience in office management, executive assistance, or providing administrative support.
• Advanced Microsoft Outlook experience, including Microsoft Teams/Zoom for meeting coordination.
• Training or experience in the following areas: social media strategy and implementation, writing for the web, search engine optimization, content management systems, HTML, and graphic design and video editing.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Outstanding customer service skills.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Ellie Olthoff, [email protected]

Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $73,135 - $93,028.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Unit-Specific Exemptions:

• Anschutz Campus – Accommodations may be granted for medical or religious reasons.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.