Office Coordinator Jobs

Overview
POSITION SUMMARY
The Office Coordinator’s primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.
This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.
Essential Job Functions

• Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals
• Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)
• Extensive use of Google Earth to identify and chart project sites
• Travel may be required for training
• Track progress against production sites on wall maps
• Uphold and promote the company’s values
• Build and maintain relationships with internal stakeholders
• Compile reports on Excel, including production reports
• Attend operational meetings as required
• Sort and distribute incoming mail and paperwork
• Maintain contact lists for all managers and employees
• Support financial processes and supply information as requested
• Schedules candidate interviews with project leadership and reports results back to HR/Recruiter
• Other duties as assigned
• Answer phones, make copies, respond to emails, and resolve issues
• Ensure a high level of internal client satisfaction
• Responsible for building maintenance and security systems
• Receive and log inventory

Skills And Abilities

• Excellent writing, organizational, planning, and communication skills
• Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team
• Ability to work in a deadline driven environment
• Must be highly organized, flexible, deadline and detail oriented
• Excellent project management and communication skills
• Must be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software programs
• High energy, team oriented, data driven, and results focused
• Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately
• Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally
• When business critical issues arise, must be willing to work outside normal business hours
• Must be a self-starter, able to produce with limited supervision in a fast-paced environment

Minimum Requirements

• Experience working in a construction or related industry
• High School Diploma or GED

Preferred Requirements

• BA/BS degree
• Bi-Lingual (Spanish/English)

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.